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Director's Report July, 2001
- One of the main focuses during July centered around the planning and logistics of developing a fundraising program for the Commission. With the decision made by the Commission at its June meeting to partner with the Montana Historical Society Foundation, efforts were put in motion to develop a Job Description for the Fundraising Coordinator (which will be an employee of the Foundation), and the Request for Qualifications (RFQ) to select a fundraising consulting firm. The Foundation's new job was announced and advertised in July and RFQ's were sent to 15 consulting firms. To facilitate a timely program start-up, a target date of September 1st was set to have a person hired and a planning firm contracted.
- During July a more concerted effort was made to identify a larger Commission office space in Helena. We anticipate being relocated in early Fall, prior to the Fall conference in October.
- Planning intensified in July for Montana's 3rd Annual Lewis & Clark Conference. The theme of "15 Months & Counting: Plans, Programs & Progress" was chosen for the 2001 conference. The conference will start at 1:00 PM on Thursday, October 11th and conclude by 4:00 PM on Friday, October 12th. A special tour/reception at Pompey's Pillar will highlight the conference activities on Thursday evening. Conference registration materials are presently being designed, and will be ready for mailing the first week of September.
NOTE: A pre-conference "Events Workshop" has been set for Wednesday afternoon, October 10th, to also be held at the Billings Hotel & Convention Center. The state Commission and regional bicentennial commissions will also meet in Billings immediately prior to the annual conference. More information on the meeting schedule and pre-workshop will be available and distributed along with the Conference publicity.
- On July 12th I presented a Bicentennial Update to the annual conference of the Montana Telecommunications Association (MTA) in Butte.
- On July 16th I attended a meeting of the Department of Environmental Quality (DEQ), and the Department of Public Health & Human Services (DPHHS). The focus of the meeting was potential public health concerns with the upcoming Bicentennial (i.e. sanitation, health permits and licensing, etc.). It was stressed that appropriate early contacts should be made with county and/or state health offices when planning for public events.
- As reported in the June Director's Report, the Montana Bicentennial License Plate is now "finalized!" The License Plate committee has unanimously accepted the now final design, as has the Montana Department of Justice and the Montana Highway Patrol. The image has now been sent to 3M, the firm who will make the plates for the State. We are currently working to create a marketing strategy to let folks know of the new plates. We plan to post the final design on the Commission's web site soon.
- On July 23rd I participated in a conference call of the National Signature Events Committee. Two efforts are currently underway. One sub-group of this committee is looking at the trail and assessing whether additional Signature Events should be recommended to the National L&C Council. The second effort is the creation of a working group to be comprised of representatives of the events now selected by the National Council as Signature Events. This will allow timely sharing of critical planning information among event planners.
- I was interviewed by KGVO radio for a "Bicentennial Planning Update" to be aired on its five network stations on Sunday, the 29th.
- A contract was renewed with Shawn Peterson (Tempest Technologies) for website development and maintenance support for the Commission.
- The Circle of State Advisors' (COSA) Congressional Task Force subcommittee met via conference call on July 31st to discuss options for arriving at a "short list" of projects for consideration of funding by the House and Senate Lewis & Clark Caucuses. The intent of the COSA representatives is to NOT create a new trail-wide inventory list (the compilation of the one-page project templates). Work is now underway to analyze the national inventory of projects completed earlier this year to arrive at the desired shorter list. As always, it is suggested that event and project organizers should maintain on-going contact with the Montana Congressional Delegation on local projects of interest.
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Montana Historical Society
P.O. Box 201201
225 North Roberts
Helena, MT 59620-1201
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