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Holiday Inn, Great Falls, Montana
October 4-5, 2000

Commission members in attendance were Matthew Cohn, Darrell Kipp, Jack Lepley, Edythe McCleary, Arnie Olsen, Marilyn Ryan, Homer Staves, Hal Stearns, Betty Stone and Curley Youpee. Staff included executive director Clint Blackwood and administrative assistant Rita Cortright. Members unable to attend were Jeanne Eder and Doug Monger. Guests included Ritchie Doyle, Lonnie Bookbinder, Jim Van Arsdale, Ron Clark, Laurie Heupel, Phil Scriver, Margaret Gorski, Dick Williams, Gerard Baker, Jane Weber, Gail Brockbank, Kim Prill and Dave Walter.

I. Call to Order

Betty Stone, chair, called the meeting to order at 1:30 p.m. She called for introductions of the Commission and the audience.

II. Approval of July 18, 2000 Meeting Minutes

Ms. Stone called for corrections or additions to the meeting minutes. Ms. McCleary made a motion to approve the minutes as mailed. Mr. Staves seconded and the motion carried.

III. Director’s Report

Mr. Blackwood was called on to present the Director’s Report for September 2000. He said this month’s report is short as many of the items he would usually address are on the meeting’s agenda. He reviewed the budget report as of September 2000, noting that $3,121 remained from last year’s conference and was rolled over to this year’s budget. The amount of $6,725 for LC Conference - Current Year reflects the estimated income from this conference. The NPS Funds reflect a challenge cost share grant secured last year that will be collected this year for the Master Plan. The budget is divided into four categories, Travel Montana, Master Plan, Conference and Regrants Program. Mr. Blackwood explained that approximately $10,420 is still owed on the Master Plan. The Hingston Roach Group contract amount was increased in July when the Licensing and Sponsorship Committee met and asked them to complete the Implementation Strategy for the Licensing and Sponsorship Program. Regarding the conference, Mr. Blackwood said the break-even number of attendees is about 150. As of this morning registrations were still coming in. Regarding the Regrants Program, Mr. Blackwood referred to the reverse side of the budget page that itemizes income and expenses for the 2000 Program, Segment A, and the 2001 Program, Segment B. A $50,000 commitment has been received from the Tourism Advisory Committee, provided that matching money can be secured from outside of the Commission’s budget. Mr. Blackwood explained that this requirement was met with the $100,000 commitment from the Dept. of Transportation. Ms. Cortright explained that 17 contracts were issued following the Commission’s June meeting. To date 15 contracts have been signed and the checks have been issued to those communities; one grantee expects to have their contract signed by this conference and the remaining grantee is awaiting 501(c)(3) status. Six of the 17 grants involve interpretive signage and will be complying with the Interpretive Sign Strategy. Mr. Blackwood said he plans to solicit private sector businesses and corporations to determine if the grants program can be enlarged over the next couple of months and spoke about the survey sent to the top 100 Montana businesses and corporations to determine their level of interest in the Bicentennial. Some of them indicated a possible interest in providing cash monies for programs such as our grants program. He next addressed the projected $9,000 balance remaining from the Commission’s FY 2000 budget that was planned for rollover to the Montana Historical Society for their sites and signs division. He explained that only $4,925 remained for rollover as the Commission incurred $3,300 in legal expenses related to the grant contracts and Secretary of State filings. Mr. Blackwood said additional legal expenses would be incurred in the future with the Product Licensing and Sponsorship program and a potential Event Endorsement program.

Mr. Blackwood asked for a review of the current Grants Committee as work will need to be done prior to the February 2000 commission meeting. Ms. Stone reviewed the membership of the committee; Jack Lepley, Doug Monger, Curley Youpee, Linda Reed, Tom Alfee, and John Axline. She said US WEST, now Qwest, has not yet committed to the 2001 Grants Program and Mr. Blackwood added that he has contacted Linda Reed, but she is not very optimistic at this point that Qwest will participate. Ms. Stone said a representative from TAC could be added to the committee. Mr. Cohn said this was not discussed at their recent meeting. Ms. Stone asked Mr. Lepley if he wished to continue serving on the Grants Committee and he agreed. The other two commissioners were not in attendance at this time. Ms. Stone asked for volunteers to serve on this committee. She tabled the item until tomorrow when Mr. Monger and Mr. Youpee would be available. Mr. Blackwood asked the Commission to give consideration to the management of next year’s grant program after the Commission has input in the development of the criteria and the selection of the grants. He suggested three possibilities; handling the work in-house, hiring part-time help, or out-sourcing the work, and offered to research this topic and bring options to the February meeting.

IV. Committee and Project Reports

Education Committee - Darrell Kipp

Mr. Kipp was called on to present the Education Committee’s report. He said the last time the committee met was at Carroll College where they discussed the Symposium to be held in conjunction with the faculty and students from the 30 tribal colleges. He reviewed some of the 20 major topics proposed for the Symposium: discussion of Jefferson’s agrarian ideals; medicinal plants; diversity vs. conformity; Montana history; long-term Native American history, 500 vs. 9,000 years; theological comparison of Native American religious viewpoints vs. western; sacred places; exploration of sexual mores as seen by Lewis and Clark and in more contemporary times; respect for elderly vs. youth focus; animals; environment; a theatrical component or music component, as well as a dance exchange. The notion was to juxtaposition scholars against some of the standards of thought applied to the Lewis and Clark Expedition. His assignment from that meeting was to contact all of the tribal colleges, and he has since contacted the majority of them. He reviewed the list of states where they are located; Arizona, Kansas, Michigan, Montana, Nebraska, Washington, New Mexico, North Dakota, South Dakota, and the Province of Alberta. He said there is strong interest on the part of the colleges and he felt that the response in terms of preparation for the Symposium would be good. The primary symposium is planned for 2002, with preliminary symposiums held at the tribal colleges. Jonathan Matthews, professor at Carroll College, had formalized the list of topics that Mr. Kipp reviewed and Mr. Kipp offered to provide copies upon request. He also added that the correspondence he has received from UM President George Dennison indicates that President Dennison is adamant about making this a viable event. Mr. Blackwood asked if the committee has discussed how to find and engage other participants in addition to the Native American colleges. Mr. Kipp answered that the intention is to bring in scholars from other fields to broaden the discussion. He said in the past the Native American viewpoint, because it did not fit mainstream thought, has not been presented. He is hopeful they will come forth with their own original presentation. He said it is the committee’s intention that this symposium would fill an important academic void; they are seeking to come together as cultural celebrants challenging creative people to share music, dance, theater and other arts that might help us to consider and appreciate the separate riches of the different cultures and excitement created in their coming together. He said some of the colleges have even gone so far as to say they would offer a course on their campuses prior to the symposiums. Mr. Kipp said the best presentations from the tribal colleges would be garnered for the Commission’s Symposium in late spring 2002. Mr. Blackwood said this could be billed as a national Lewis and Clark Symposium held in Montana. Mr. Kipp said the President of Blackfeet Community College would present this concept during their American Indian Higher Education Conference and would encourage participation by the other college presidents. Mr. Cohn expressed concern with the Commission’s the ability to handle the Symposium given the current staff size and budget. He suggested approaching the National Council with a proposal to use some of their resources, but under National auspices, hold the event in Montana. Mr. Staves suggested finding someone to sponsor the event, which would solve the labor problem. Mr. Kipp said there was brief discussion on encouraging university programs to become involved, particularly Native American study programs. Mr. Blackwood said he would like to see the Education Committee develop a concept paper in the next few months and shop it to the National Council as a possible Signature Event. Ms. Stone reviewed the Education Committee membership; Hal Stearns, Darrell Kipp, Marilyn Ryan and Jeanne Eder, who will not be seeking reappointment. Two new appointments will be made to the Commission and Ms. Stone suggested that one of them might serve on the Education Committee. Ms. McCleary said the Education Committee also has members that are not on the Commission. Lonnie Bookbinder volunteered to serve on the Education Committee. Dick Williams announced that the National Council is planning an education summit November 20-21, in Portland and he urged the Commission to contact Michelle Bussard to get this topic on the agenda.

Mr. Blackwood said, in terms of coordination between the states and the Council, the National Council has formed a Circle of Trail State Coordinators and also a Circle of Indian Advisors to the Council and Stephen Ambrose has created a Circle of Friends for the Council. Mr. Blackwood will attend the National Council meeting in late October in Portland. He recognized Jim Van Arsdale and Jane Weber as Montana members of the National Council.

Lewis & Clark “101” Update - Clint Blackwood

Mr. Blackwood said the Flathead Valley Community College was successful in receiving a grant from the Commission for $25,000 to develop a Lewis & Clark “101” 15-minute video on Lewis and Clark in Montana. He said the Communication Services Division of MSU has completed much of the site filming this past month. Interviews will be filmed tomorrow night at the Interpretive Center with Hal Stearns and Lonnie Bookbinder, and Stephen Ambrose will be filmed on Friday at the Conference. They hope to have the video completed by the Spring Travel Conference. Jeri Mae Rowley will speak about the project during one of the breakout sessions later in the Conference.

Events Committee Report - Edythe McCleary

Ms. McCleary reported on the three events that were submitted to the National Bicentennial Council for recognition as Signature Events: “Clark on the Yellowstone,” “Lewis & Clark Festival at the Headwaters,” and “Discovering the Big Sky.” All three proposals were scored according to the National Council’s criteria, and the Events Committee (Edythe McCleary, Curley Youpee, Homer Staves and Jack Lepley) recommended that the Commission provide letters of support for all three proposals. Mr. Blackwood said the National Council plans to select about 12 of these as Signature Events trail-wide over the course of the Bicentennial. Once selected these events would become the marketing anchors. The National Council has already selected two Signature Events; Monticello in January 2003 and Fort Clatsop in the winter of 2005-06. These events are intended to be 2-3 weeks long tied with numerous events in their surrounding area. He said the Council would review, score and then select those events receiving the highest scores. The events that score too low may be eliminated and those in the middle might be returned for more information. Mr. Blackwood said the reason for the September 18 deadline was to meet the National Council’s schedule to review and score proposals prior to their October 28 meeting when they planned to announce the chosen events. He questioned whether the Council would be able to keep this schedule. Ms. Weber said she has not received anything from the National Council to date. Mr. Blackwood said he plans to lobby Council members regarding Montana’s three proposals. He said Signature Event proposals would be considered at both the October meeting and again at the Council’s future meetings. The National Council will work with their sponsorship and marketing advisors to secure sponsorship dollars for these events, and if selected this could result in monies coming to these groups. Mr. Blackwood said there is a second level of events at the national level, the Bicentennial Calendar of Public Events, and events scoring high enough would be listed on this Calendar on the Council’s website.

Mr. Youpee joined the meeting.

Ms. Stone raised the issue of Commission endorsement of state events, stating that she has not yet seen what is included in the Master Plan with regard to endorsement or sanctioning. Mr. Blackwood said if the Commission goes into an endorsement mode this would generate a tremendous amount of work to review events, match them against predetermined criteria, and determine if they are historically accurate. He questioned the need to remain in harmony with the National Council and hopes to know more about this after the October Trail States Coordinating meeting. Mr. Blackwood volunteered to seek legal council on the Commission’s liability if it endorses or sanctions an event and will report at the February meeting. Ms. McCleary cautioned against the negative repercussions from smaller communities who are worried that the Commission would micro-manage. Mr. Blackwood suggested the possibility of “recognition” in place of “endorsement” of events.

Futures of the Past Task Force Update - Arnie Olsen

Mr. Olsen explained that this task force is a group of legislators appointed by the Governor and commission members who are looking for ways to preserve history and generate funding to accomplish that goal. He said the Innkeepers (MIKA) passed, but have not officially voted on, a resolution to raise the accommodations tax 1% to provide a funding source for this sort of work. As a result, staff associated with the commissions and agencies met and developed a proposal for the legislation. Mr. Olsen said that certain entities that already exist and have commissions would receive some funding directly, i.e. the Lewis and Clark Commission. The 1% increase would fund the L&C $200,000 base budget, plus a possible additional $450,000 for the Commission’s grants program. The proposal is for 7% of the total to fund the Lewis & Clark Commission’s base budget and 16% to fund the grants program. Mr. Olsen said debate at their recent meeting centered on whether the accommodations tax should be raised to 6% and the Innkeepers will reconsider the increase. The proposal contains a partial rebate to residents from the 1-2% increase. He said there is concern that this would be too cumbersome, but others feel this is necessary politically to get the legislation through. Mr. Olsen said one of the provisions of the Innkeepers’ resolution was that there had to be at least one other initiative out there seeking revenue, therefore a 6% rental car tax is being discussed that would net about $1.3 million. Applying the above formulas for Lewis and Clark would result in $91,000 toward the base program and $208,000 for the community grants program. The group’s final meeting is scheduled for November 16 and a bill draft request has been submitted with preliminary work taking place to create the shell of the bill. Mr. Olsen said the Task Force has not made a final decision on allocation, but funds would be divided between the Montana Heritage Commission, the Lewis and Clark Commission, the Society, historic state parks, etc. He said included in this is a separate statewide community grants program of about $700,000 for preserving local history primarily and tourism infrastructure managed by the Society. Grant application review would be performed by three people appointed by TAC and three appointed by the Society’s Trustees. The TAC would have final approval over grants to be forwarded on to the Long-range Planning Committee of the Legislature. Mr. Cohn added that there is a growing concern that use of the bed tax dollars over the years for infrastructure is beginning to take a toll, and the way to remedy this situation is to increase the tax; however, he did not feel that a 6% tax would pass.

Mr. Olsen next addressed the coal tax loan initiative that is moving forward, possibly as HB 16. He said this came through the Governor’s Budget Office and was adopted by the Governor as one of his proposals. This proposal is for a $40 million loan from the coal trust at 2% to fund historic and cultural projects, including $6,700,000 for Lewis and Clark on a 1:2 matching ratio. This equates to about $10 million total. Mr. Olsen said payback of the loan is proposed from the rental car tax, the increase in the accommodations tax, plus a couple of other mechanisms. Mr. Olsen said the Democrats also have a version of this proposal and bills are being drafted on both.

House Bill 2 was discussed next. Mr. Olsen explained that funding for the Lewis and Clark Commission flows through the Society’s budget request. He said $100,000 was requested and set up on a 1:1 matching grant for federal or other funds. Mr. Olsen will present this to the Legislature in January during his budget hearing.

VI. Corps II Traveling Classroom Presentation - Dick Williams & Gerard Baker

Dick Williams, Trail Manager for the Lewis and Clark National Historic Trail, addressed the Commission. His job is coordinating partnerships with state, local and federal agencies, the National Lewis and Clark Bicentennial Council and the Lewis and Clark Trail Heritage Foundation. It also entails providing technical assistance to groups along the Trail, certification of site signage, and managing the Challenge Cost Share Program. He introduced Gerard Baker, newly hired manager for the Corps of Discovery II project. Both Mr. Williams and Mr. Baker are based out of Omaha, Nebraska.

Gerard Baker distributed a handout on the Corps II project and provided his personal background, noting he is Mandan and Hidatsa from Fort Berthold. He has worked for the Forest Service and NPS for 25 years and has a long-standing interest in the Lewis and Clark Expedition. Mr. Baker explained that Corps II is a multi-agency program that will require the cooperation of many agencies, tribes, and city and county governments to be successful. The project will follow the general route of the trail, based on the Journals, with a classroom on wheels housed in semi-trailers. Mr. Baker said an administrative officer will be hired soon, as well as a logistics planner. He said the route is not set in stone, that he will work cooperatively with communities to determine their desire to have Corps II come into their area. Mr. Baker is in the process of contacting various agencies and communities with a letter of introduction, soliciting their input. Mr. Cohn expressed concern on the part of smaller communities that they may be overwhelmed and asked Mr. Baker to keep in mind the availability of local resources. He said communities need a better understanding of what will be required on the local level before they can embrace the Corps II concept and make it work. Mr. Baker agreed that contact should be made as early as possible to find out what is in place in communities and work from there. Mr. Williams added that they would not come into small communities and demand a lot, but rather they will offer resources or redirect to another more suitable location. Mr. Baker was asked about the point of contact in communities and he responded that his plan is to work through the Lewis & Clark commissions already in place. Mr. Blackwood agreed that the best approach would be to begin with his office and he will in turn contact the 6 tourism regions, the inter-agency Focus Team and 15 regional L&C commissions. It would be up to these groups to get the word out to their communities. Mr. Blackwood said his concern is that the Park Service provides adequate staffing to accomplish this project so that it does not fall to the state commissions. Mr. Baker said there would be adequate staff to man the buses, but at the same time they do not plan to do all the interpretation, that federal agencies and tribes would be involved. Mr. Blackwood asked about funding and when the plan would be ready. Mr. Williams said he expects to have the plan ready for implementation by January 2002, with the kickoff in 2003 at Monticello. He said the plan might be implemented in stages, depending on the availability of funding. Mr. Williams estimated the project cost at $30 million with a portion of the funding coming from Congress, but most funds will be raised from the private sector through a public/private partnership with the National L&C Bicentennial Council and the National Park Foundation. The Council has hired Carlson Marketing Group to fundraise for Corps II and the Signature Events. Fundraising will begin this fall, and by January 2002 they will know how much funding is available to launch Corps II. Mr. Cohn expressed concern that small communities would plan for Corps II and when the kickoff comes, for whatever reason, the project does not happen the way it was initially planned. Mr. Williams agreed that if the funding is not secured, the project may not equal the current concept; however, he is confident that funding will be secured based on advise from Carlson Marketing Group. Mr. Staves asked Mr. Williams if he had an estimate of set-up and take-down time, and how often the Corps II would relocate along the trail. Mr. Williams estimated that they would relocate about every two weeks. He said it was his opinion that tourists will come regardless of the Corps II, and that communities need to plan for the influx regardless of the Corps II route. Mr. Staves felt that Corps II would draw more local visitation. Mr. Blackwood asked Mr. Williams if it would be possible for him to provide an outline of the Corps II plan that explains the concept, contents of the trucks, associated activities in communities, and proposed route to be used as a sales piece. Mr. Williams said one semi’s theme would be Living History, one would serve as a media and Internet satellite truck, and the third as a museum exhibit. They plan to travel nationwide throughout the winter months. Mr. Baker offered to provide Mr. Blackwood with a detailed concept. Mr. Williams said the planners would address all of these issues once hired, but said it was not part of his plan at this point to coordinate Corps II with local events, but it could be done as the plan is still in flux. Mr. Kipp said Corps II is a great concept that would encourage community participation and he encouraged community interaction. Mr. Lepley encouraged Mr. Baker to work with Mr. Blackwood to provide an outline so local communities have the opportunity for pre-preparation. Mr. Baker responded that he would be willing to meet with representatives in the affected communities to hear their concerns. Mr. Stearns asked Mr. Williams if other federal agencies were aware of their plans for Corps II. Mr. Williams responded that a federal agency Memorandum of Understanding has been signed by 13 agencies whereby they agree to work together on the Bicentennial in an effort to coordinate and avoid duplication. This group has been meeting quarterly since 1998 and the Corps of Discovery II has been the subject of many of those meetings. Mr. Youpee said he felt this project would be an effective tool in garnering Indian Country support and suggested a meeting of the NPS and tribes in the near future. Mr. Baker agreed and said he has a meeting scheduled next week with the Nez Perce. Mr. Bookbinder suggested that the best channel to reach Montana communities is through the established Lewis & Clark commissions. He said that dates and regions would be enough detail for communities at this time to begin planning for Corps II. Mr. Williams said that Corps II plans to be in the area where Lewis & Clark were 200 years to the day. Mr. Olsen asked about press coverage and Mr. Baker said he hopes to have a daily reading of the Journals on one of the network morning news programs, in addition to press people in advance of Corps II along the Trail. Mr. Blackwood asked Mr. Williams and Mr. Baker to seriously consider incorporating with the Corps II the “moving marker” concept, as well as the reenactments that are officially endorsed by the National Council. Mr. Baker said he would welcome feedback and additional information from the Commission.

License Plate Design & Distribution - Clint Blackwood

Mr. Blackwood referred to his handout materials, an unofficial draft copy of legislation for the creation of a license plate, an outline for the use of funds, and revenue options. He explained the concept of creating a special Lewis and Clark license plate to serve as a revenue generation tool as well as a publicity vehicle to raise awareness of the Bicentennial. Senator Lorentz Grosfield from Big Timber submitted a bill draft request and the handout consists of the first 4 pages of that 12-page bill. Mr. Blackwood displayed five draft license plate designs created under contract with KHG Advertising in Billings. He said these would be displayed during the Conference and comments would be gathered and reviewed. Mr. Blackwood is working with the Dept. of Justice on this idea, and the first step is getting the legislation passed. Mr. Blackwood said the Draft Bill addresses the distribution of funds; however he proposed a slightly different approach that would divide the money among the 8 federally recognized Montana tribal governments and 15 regional bicentennial commissions, with a percent coming to the L&C Bicentennial Commission. The local county treasurer would sell the plates and the Dept. of Revenue would collect the funds. The first year a plate is sold, $2.00 would go to the local county treasurer and $3.00 to the state general fund, with the net amount coming to the Commission. In his discussions with the Dept. of Justice, Mr. Blackwood was told that a $25.00 special issue fee was not out of line. The license fee would be $20.00 for the second and future years that the plate was retained. Mr. Blackwood said the tribal governments and regional commissions have told him they need seed money to send people to conferences and accomplish the basics of planning for the Bicentennial. These funds could serve as seed money for projects as they would be non-federal dollars. The funds that flow to the Commission would build our program, provide funds for outside contracts, statewide events, and the Commission’s Grants Program. Mr. Blackwood suggested that if the Commission favored this approach, a subcommittee could be formed of commissioners, regional commission members and tribal representatives to work out the details of how the funds would be allocated. Ms. McCleary asked how the use of funds would be monitored or audited. Mr. Blackwood replied that groups would need to submit an annual work plan outlining their intended use of the funds prior to distribution. He suggested limiting a percent of the funds granted for administrative overhead to encourage the investment of more funds into projects. Ms. Stone said the State would require an audit on the use of funds. Mr. Cohn said putting a distribution mechanism within the legislation makes it overly complex. He suggested that the language should state that the money flows to the Commission and the Commission could decide on the distribution at a later date. There was unanimous agreement with Mr. Cohn’s suggestion. Mr. Blackwood reviewed his proposed options on splitting the revenues among the tribes and commissions noting there are currently 32 counties represented in the 15 regional bicentennial groups. Mr. Staves said he felt there would be a greater incentive if regional commissions received a percentage based on the number of plates sold in their county. Mr. Blackwood said this would need to be factored in to provide for an even distribution of the funds. Mr. Cohn said if the other legislative initiatives are successful, the license plate revenue might not be needed by the Commission and all of it could be returned to communities. Mr. Stearns expressed concern that the Legislature may not grant the other funding requests, based on the Commission receiving the license plate revenue. Mr. Olsen said there is a possibility that one would play against the other, but this has to be managed during the Legislature in order to bring about the best possible result. With regard to license plate design, Mr. Kipp felt that the Commission’s logo should supersede any of the designs displayed. Mr. Clark spoke in support of keeping the legislation simple to avoid opposition and felt the potential to sell plates was great given the dissatisfaction with the current license plate design. Mr. Scriver spoke in support of an even percentage split among the tribes and commissions. He did not feel the Commission’s logo had value with the general public and felt that a recognizable image should be utilized. Mr. Blackwood said the plates and a comment sheet would be displayed during the Conference to obtain input. Mr. Olsen asked why the Commission would want to distribute these funds differently than the current successful grant program already in place. Mr. Blackwood agreed, stating that the grant criteria could include a clause that a certain percent of the funds would be restricted to administrative expenses. He said the Regional Commissions desire a funding source that they would not have to compete for repeatedly. Mr. Olsen said there is a risk of separating the license plate money and identifying it for administrative purposes. He proposed blending this into the current grants program and not putting it into the legislation. Mr. Lepley suggested having two types of grants available; operation and maintenance grants for the regional groups and tribes with a maximum amount and the project grants. Mr. Cohn made a motion that the Commission go on record in support of the concept of creating a Lewis and Clark Bicentennial license plate for the purposes of funding various aspects of the Commemoration as outlined in the Commission’s enabling legislation. Ms. Ryan seconded. Ms. Stone called for discussion and suggested the formation of a temporary committee and possibly involving regional bicentennial group representatives. Ms. Ryan spoke in support of a guaranteed stream of money for the tribes and regional groups. Ms. Stone called for the vote and the motion carried. She then called for volunteers to serve on the License Plate Committee and Mr. Staves, Mr. Youpee and Mr. Cohn volunteered. Mr. Olsen suggested that the Commission review the draft proposal that comes from the Committee. Mr. Stearns suggested setting the number of volunteers from the regional groups and Mr. Blackwood suggested setting the number at three and will address this topic at the Regional Bicentennial Groups’ meeting this evening and ask for three volunteers.

V. Master Plan Presentation - Lorraine Roach

Lorraine Roach addressed the Commission and distributed copies of the Montana Lewis and Clark Bicentennial Master Plan prepared for the Commission by the Hingston Roach Group. The report is titled, “Legacy,” and the front cover displays the signature of William Clark at Pompeys Pillar, the only visible evidence remaining of the Expedition. She said Mr. Blackwood would distribute the plan once the Commission has formally adopted it. Ms. Roach reviewed the plan’s highlights, noting that she would be available over the next two days to answer questions. She said at the crux of the Master Plan is who is in charge and how the partners would interact to bring about a successful Bicentennial Commemoration. She reviewed the various chapters and their general contents. Ms. Roach said the 2-page Executive Summary was designed to be brief, yet cover all the major key points and could be distributed as a separate, stand-alone document. Pages 10-11 contain an Overview of the Corps of Discovery’s Montana Journey and their locations in proximity to current day towns. In relation to Legacy, Ms. Roach commented that perhaps one of the most important legacies that could be left by the Bicentennial is collaboration and partnering between communities, organizations and groups. Page 28 contains a graphic depicting the recommended division of roles for participants in the Bicentennial. Chapter V addresses travel corridors designed to provide a system of destinations. Mr. Blackwood noted that the entire trail is included in the seven segments of the Travel Corridor System. Highlights and Tier I projects are listed by corridor in Chapter V. Promotion is addressed in Chapter VI and Master Plan Implementation is addressed in Chapter VII with the “next steps” and a chart of Top Priority Tier I projects recommended for immediate focus. Ms. Roach noted that The Hingston Roach Group did not evaluate the individual budget amounts for projects. The shaded boxes under “Year” denote the level of intensity; the darkest shade denotes the highest priority. Fundraising is addressed briefly in Chapter VIII and the Appendices contain supporting information for the plan. Ms. Roach said it has been a pleasure working on this project and asked that suggested changes or corrections to the Plan be submitted to her through Mr. Blackwood. Mr. Blackwood said he had not anticipated making the Plan available to conference attendees until the Commission had a chance to review it and provide comment. Distribution has not yet been addressed, but will be done through the Commission office once the final version is completed. He said Ms. Roach would produce a 1-2 page stand-alone piece that will serve as an Executive Summary. Ms. Stone said the Master Plan will be addressed again on tomorrow’s agenda and she will call for a vote to adopt it at that time, with the understanding that a 10-day to two-week period will be allowed to submit corrections. Mr. Stearns asked how the Master Plan would be updated and distributed. Ms. Roach said it would be in the Commission’s best interest to distribute the plan as widely as possible; however there will be a cost associated with this and she suggested seeking a corporate sponsor to cover the cost. Mr. Blackwood said the plan would be distributed to legislators, chapters, regional and national councils and foundations, other states and the National Council. Mr. Blackwood said the portion of the Plan that would require updating would be the project lists. Ms. Roach suggested getting the Plan in the hands of state legislators as soon as possible with some strategic backing to it in terms of identifying what projects the Legislature might consider funding. Ms. Weber suggested meeting with legislators to review the Master Plan between the fall election and the start of the Session. Mr. Clark added that there is a lack of knowledge on the part of current legislators regarding Lewis and Clark. Mr. Cohn said the Executive Summary should be done well as legislators will be inundated with reports. Mr. Bookbinder suggested spelling out what action the Commission wants legislators to take and plant those suggestions at the conclusion of the summary. Ms. Stone thanked Ms. Roach for her work on the Master Plan. Mr. Blackwood asked that the audience return their copies of the Plan to him tomorrow.

VI. Pompeys Pillar Video Presentation - Jim Van Arsdale

Ms. Stone introduced Mr. Van Arsdale who provided the commission with a report titled, “Proposed United Harvest Grain Loading Project, Pompeys Pillar, Montana.” He reviewed the Permit Application from United Harvest and their partner, Cenex, submitted to the Montana Dept. of Environmental Quality, noting that the application was submitted after construction had begun. Photos of the Pillar with the elevator superimposed are also contained in the report, along with photos of the elevator at Moccasin, Montana. Mr. Van Arsdale noted the slight changes from the Draft Environmental Assessment to the Final Environmental Assessment (EA). Mr. Van Arsdale was not opposing the project, just the location of the elevator. He explained that grain would be gathered from all over eastern Montana, North and South Dakota and Wyoming to make this elevator profitable. The silos will hold 650,000 bushels and are designed to load 110 rail cars at one time. Mr. Van Arsdale noted the letter to the editor from the Montana Wheat and Barley Committee and asked the Commission to take time to read it. Mr. Olsen asked Mr. Van Arsdale if he was aware of any appeal filings planned prior to the October 14 deadline. Mr. Van Arsdale said that appeals would be sent, but not legal appeals due to the lack of funds. Mr. Olsen said an appeal could be submitted to the Montana Board of Environmental Review. Mr. Van Arsdale said letters have been sent to them. Mr. Blackwood explained that an EA was written and the SHPO office was asked to comment on the proposed project under the EA process. SHPO’s recommendation back to DEQ was that there should be archaeological and aesthetics studies conducted. DEQ said they did not term the potential impacts as “significant.” Mr. Blackwood sent a letter to DEQ on behalf of the Commission and received a reply recently that they respectfully disagreed with his position. Since then, DEQ issued the air quality permit to United Harvest and there is now a window of time, by October 14, to file a formal appeal. Ms. Prill, BLM, was called on to comment and she said BLM was looking at the feasibility of a formal appeal, but they are relying on contact from constituents. Mr. Staves suggested a meeting with United Harvest to migitate the impact on the view shed. Mr. Van Arsdale said they did hold a meeting and United Harvest is unwilling to take steps to migitate. Mr. Olsen was asked about further action based on SHPO’s comments and he replied that the Governor’s Office informed him that the only recourse is a formal appeal by the October 14 deadline, which might delay, but probably not stop the project. Mr. Van Arsdale said in his last conversation with BLM they were not willing to pursue legal action. Mr. Youpee suggested contacting the Crow Tribe’s cultural committee to see if they could have any influence. Mr. Van Arsdale played a 12-minute video on Pompey’s Pillar.

Ms. Stone adjourned the meeting until 8:30 a.m. Friday, October 6.

Mr. Blackwood invited commission members to attend the Regional Bicentennial Commissions meeting scheduled for 7:00 p.m. this evening.

Holiday Inn, Great Falls, Montana
October 5, 2000

Betty Stone, chair, called the meeting to order at 8:30 a.m. and said introductions will be done following Mr. Karsmizki’s presentation.

I. Presentation of Archaeological Research Along the Lewis & Clark Trail - Ken Karsmizki,

Ms. Stone introduced Ken Karsmizki, associate curator of historical archaeology at the Museum of the Rockies. He delivered a 30-minute presentation on his archaeological work along the Trail. His team uses sensors that show magnetic hot spots in the soil created by campfires. The fire locks the soil to magnetic north and an archaeomagnetic dating tool is then used to determine the date of the campfire based on the location of magnetic north. They are also able to identify elevated levels of mercury in the soil and because mercury was widely used for medicinal purposes on the Expedition, the location of L&C campsites may be possible using this method. Mr. Karsmizki has also located evidence of a log structure at the Fort Clatsop site and he believes that the Fort Mandan site may still be intact. This summer his team concluded work on the Lower Portage campsite. The key to continuing his research is obtaining sufficient funding. Mr. Blackwood explained that Mr. Karsmizki’s archaeological project was submitted as a special trailwide project within the September 2000 Project report submitted to the National Council for potential funding. Ms. Stone thanked Mr. Karsmizki for his presentation.

II. Continued Discussion of Master Plan - Lorraine Roach and Clint Blackwood

Ms. Stone called for questions of Ms. Roach. The Commission was given a deadline of October 19 to submit corrections or additions to Ms. Roach. Mr. Olsen suggested adding the Commission’s enabling legislation. Mr. Staves congratulated Ms. Roach on an outstanding product. Ms. Ryan made a motion to adopt the Master Plan. Mr. Stearns seconded and the motion carried. Mr. Blackwood added his thanks for the work performed to produce the Master Plan.

III. Licensing and Sponsorship - Matt Cohn

Mr. Cohn reported on the committee’s informal breakfast discussion held this morning. He said as part of the strategic planning process, the Commission was considering how to deal with the potential licensing of products and sponsorship of events, as well as fundraising. He said the committee’s main focus has been on raising money, and they have been working with The Hingston Roach Group to come up with a philosophy and strategy. He said they have not yet come to a decision, partly because of the delay in receiving the National Council’s strategy. Mr. Cohn said the committee has decided to move ahead in the next 30-45 days to develop the strategy. He asked Ms. Stone to consider either a full Commission meeting or committee meeting to develop an overall fundraising philosophy to integrate with an eventual strategy. Mr. Blackwood questioned whether the Commission wanted to be pro-active in taking the list of projects, narrowing it down to a few, and finding funding for this short list. Or, he said the Commission could work in partnership, and try to find funding for those projects that surface more on their own. Ms. Stone proposed setting a special committee meeting attended by as many commissioners as possible. Mr. Blackwood said part of the remaining Hingston Roach contract provides for development of this component of the strategy and Ms. Roach would like more input on the Commission’s fundraising philosophy before she proceeds with its development. He offered to work with Ms. Roach to develop 3-4 options to be considered during this special meeting. Ms. Stone suggested that Mr. Blackwood and Ms. Roach meet first and then Ms. Cortright would contact committee members to schedule the special commission meeting. Mr. Cohn said the committee is somewhat disappointed with what has happened on the national level and said he hoped that whatever the National Council decides on later fits with the Commission’s plans. Mr. Blackwood added a comment about product licensing, noting that Ms. Roach had recommended to the Licensing & Sponsorship Committee that the Commission not enter into a stand-alone licensing program. The Commission has not voted officially to adopt that recommendation. He said Ms. Roach further recommended in her July report that the Commission wait to see what happens with the National Council’s licensing program and then determine if the Commission should join under that umbrella program. He reported that the National Council is about to enter into a contract with Carlson Marketing Group; therefore, the Committee is still in limbo with regard to the National Council’s decision. However, the committee is still very favorable to the recommendation that they not go into a stand-alone licensing program. Ms. Bussard, executive director for the National Bicentennial Council joined the meeting and was introduced by Mr. Blackwood. He asked her to address where the Council is in relationship to timing on a possible licensing program. Ms. Bussard responded that the National Council is very close to signing an agreement with Carlson Marketing Group on a corporate sponsorship campaign, possibly by the end of next week. This agreement is between the National Park Service, the National Bicentennial Council, the National Park Foundation and Carlson Marketing Group. With regard to product licensing, she said there are 70 registrations with patented trademark in all manners of international categories for consumer products. Their attorneys are trying to determine the best strategy for enhancing brand identity for products that would stand out in a gift store. The Council meets at the end of October and the attorneys will join that meeting with a recommendation on how to proceed. Ms. Bussard said there have been many obstacles and she shared in the Commission’s frustration with the delay.

Introductions - Betty Stone

Ms. Stone called for introductions of the Commission and audience. Commission members in attendance were Matthew Cohn, Darrell Kipp, Jack Lepley, Edythe McCleary, Doug Monger, Arnie Olsen, Marilyn Ryan, Homer Staves, Hal Stearns, Betty Stone and Curley Youpee. Staff included executive director Clint Blackwood and administrative assistant Rita Cortright. Guests included Don Decker, Lonnie Bookbinder, Lorraine Roach, Jim Van Arsdale, Ron Clark, Ann Goldhahn, Judy Tillman, Keith Peterson, Ritchie Doyle, Ron Meschberger, Dave Walter, Jane Weber, Michelle Bussard, and Ken Karsmizki.

IV. Status of New Commission Appointments - Clint Blackwood

Mr. Blackwood said the terms of three commissioners are about to expire; Edythe McCleary, Jack Lepley, and Jeanne Eder. Ms. McCleary and Ms. Eder will not seek reappointment and Mr. Lepley has written the Governor regarding reappointment. Mr. Blackwood said Governor Racicot’s Office would like to fill the positions while he is still in office and they have received several letters of interest. Mr. Blackwood asked Commission members, if they know of people interested in an appointment, to encourage their contacts to write a letter to the Governor’s Office with a resume or qualifications. Mr. Blackwood asked that they copy him on the letters to the Governor.

V. Update & Discussion of September 2000 Project Report to National L&C Council - Clint Blackwood

Mr. Blackwood referred to the handout copy of the report, explaining that the first project report was dated January 2000 and was produced at the request of the National Council. The Council then wanted an updated list for submission to the caucuses for consideration of Congressional funding, as well as the Council wanted Tier I projects in hand to compare project lists from different states in anticipation of working with the Carlson Marketing Group on private sector fund raising. The total dollar need of the latest report is about $22.5 million. Project solicitation was made to the regional bicentennial commissions, agencies and tribal governments. Mr. Blackwood explained that this was done at the same time that Ms. Roach was working on the Master Plan. He explained that the project templates in the report are Tier I projects out of the newly adopted Master Plan. Federal agency projects were not included, but Mr. Blackwood said he is reconsidering this as some states have included federal projects. He explained that projects that were in partnership with federal agencies were included in the Project report. The report also identifies Montana’s top two most nationally significant projects, Pompeys Pillar Interpretive Center and Travelers’ Rest Campsite. These two will be combined with those from other states and submitted by the National Council to the House and Senate caucuses for their consideration for federal funding. Mr. Blackwood explained that this report would also be used in conjunction with the Master Plan when contacting Montana’s congressional delegation and the state Legislature. He said this project solicitation would probably continue on an annual basis and is a built-in method for updating the project lists in the Master Plan.

VII. New Business

Regional Bicentennial Groups’ Meeting - Clint Blackwood

Mr. Blackwood reported on last evening’s first-ever meeting of the Regional Bicentennial Commissions noting that attendance was very good with 12 of the 15 groups represented. Some groups were represented by 2 or 3 members. There was consensus that the regional commission network makes sense for coordination and communication. There was brief discussion on the requirements for being officially recognized as regional bicentennial commissions by the State Commission. This included being officially recognized by their county commissioners, agreeing to have a coordinator identified as our point of contact, committing to send one representative to the Commission’s meetings, and providing their meeting minutes to the Commission. Mr. Blackwood said a clear need was identified yesterday for administration-type funding for the regional commissions. Ms. Stone explained that $2,000 to $3,000 could be granted to each regional group to assist with organizational expenses. Mr. Cohn said the Commission should vote on the specific amount and spoke in favor of providing assistance to the regional groups; however, he said this would reduce the current grants program by $30,000 to $40,000. Ms. Stone agreed the money would have to come from next year’s grants program. She said the regional groups are staffed by volunteers and need this money to get their projects off the ground. Mr. Blackwood suggested requiring the submission of a brief work plan in the form of a template to apply for the operational grants. Ms. Ryan asked if the operational grants would be continued once the license plate revenues became available. Mr. Blackwood said the license plate revenue distribution would be determined over then next couple of months, but he did not foresee two revenue streams flowing to the regional commissions. Mr. Lepley asked if the tribes would be included and Ms. Stone answered that they would be. Mr. Staves referred to the 7 corridors identified in the Master Plan and asked whether this was the time to begin structuring around those corridors. Mr. Lepley felt this might stifle grass-roots involvement. Mr. Blackwood suggested including in the work plan the commitment to work with neighboring groups. Ms. Stone said last evening the group representatives felt it would be beneficial to meet regionally 1-2 times a year and this would provide funding to facilitate travel and a provide a forum to incorporate the corridor concept. Mr. Stearns asked how many counties were not currently represented in a regional group and Mr. Blackwood said currently 32 counties are a part of the 15 regional commissions. Mr. Stearns said he hoped that the remaining counties would join one of the existing groups. Mr. Cohn said another benefit of providing funding is that it would allow representatives from the regional commissions to attend the state Commission’s meetings, bringing about better interaction. Mr. Monger questioned whether providing funds to the regional commissions would water down support for the license plate legislation. Ms. Stone noted that the license plate dollars would not become available until January 2002. Mr. Blackwood questioned whether an upper limit should be set on the number of regional commissions. It was agreed that the number of regional commissions not exceed 15. He noted that Hill and Liberty counties do not yet have county commission sanctioning. Mr. Staves proposed making a one-time organizational grant earmarked for initial organizational costs, and once the license plate revenues become available that would become the source for ongoing operational funding. Mr. Olsen made a motion to approve $2,500 per regional commission and per tribal government as one-time start-up money to be taken from the community grants program. Ms. Ryan seconded. Ms. Stone called for discussion. Mr. Kipp asked if the funds would be sent automatically or if the groups would have to formally apply. Mr. Blackwood said the groups would have to complete the steps he outlined earlier. Ms. Ryan asked if the tribes were organized to receive the funds. Mr. Kipp said they would have to appoint a committee or receive tribal government approval for a committee to receive the funds. Ms. Stone added that they would have to provide a work plan outlining how the funds would be used for Lewis & Clark bicentennial purposes. Mr. Cohn supported the concept but was concerned with the blanket amount of $2,500, and suggested amending the motion to say “up to $2,500” as some organizations may not need the full amount. Mr. Olsen amended his motion to include the words “up to.” Ms. Ryan seconded. Mr. Monger asked what effect this would have on the Commission’s granting partners. Ms. Stone said the total would be $57,500 if everyone qualified. Mr. Cohn said the motion by TAC to provide grant funds was predicated on Mr. Blackwood obtaining an equal amount of grant funds. Mr. Cohn said the operational grants would flow out of the funds coming to the Commission from the bed tax. Mr. Staves said this would not result in a reduction in grants, but could be identified as planning grant funds. Mr. Blackwood said this would not affect Travel Montana or TAC’s commitment for the grants program, and he could not speak for MDT, but they have already committed for $100,000 for next year. Mr. Monger suggested changing the grant criteria to give higher points for those in need of administration funds. Mr. Blackwood said this would delay making the funds available as the next grant cycle would begin in February with an April deadline, but this would result in only one grants program. Mr. Cohn said his goal would be to make this process the least intrusive as possible for the groups and was in favor of the motion. Mr. Blackwood suggested that the tribes commit to the same requirements as the regional commissions. Mr. Staves suggested placing a time limit on applying for the start-up funds. Mr. Olsen called for the question. Ms. Stone called for the vote and the motion carried. Mr. Blackwood was directed to develop the grant request format. Mr. Blackwood asked if he could call on the Grants Subcommittee for assistance and Ms. Stone agreed.

Secretary of State Filings

Mr. Blackwood referred to his handout that recapped the filings made by the Commission at the Secretary of State’s Office for Assumed Business Name, Registration of Mark (Trademark) and Registration of Service Mark.

VIII. Old Business

Office Relocation

Mr. Blackwood reported that the Commission office would relocate in the near future. He had hoped to relocate with the Montana Heritage Commission but this plan was not materializing. Also, the leasing agent at the state had informed Mr. Blackwood that more space would become available late in the year as offices are relocated back into the Capitol. Mr. Blackwood said relocation was one of his top priorities and he hopes to accomplish this in the next couple of months.


Mr. Blackwood asked if e-mail was an acceptable method for communicating information to the Commission. He said it would be best if the Commission would make the commitment that e-mail was their preferred choice of communication. He said some items would still need to be mailed, but the necessity of following up with phone calls to insure that commissioners see their e-mail has proven to be inefficient. Ms. Stone asked if any of the commissioners were unable to check their e-mail on a daily or regular basis. There was consensus that meeting minutes and director’s reports should be sent via e-mail. Mr. Kipp suggested using the reply button to confirm that the message has been received.

Interpretive Sign Strategy

Mr. Blackwood displayed a copy of the Interpretive Sign Strategy, noting that the Executive Summary was mailed earlier to the Commission. The Sign Strategy is available in short and long versions, on CD and on the Commission’s website. Mr. Olsen reminded attendees that Ellen Baumler is available to assist with sign development.

Pompeys Pillar Grain Elevator

Ms. Stone said several commission members spoke to her following yesterday’s presentation by Jim Van Arsdale regarding what action should be taken by the Commission. She had placed a call to Governor Racicot this morning regarding this situation and opened the subject for table discussion. Ms. Stone said in the past when presented with other political issues seeking endorsement or support, the Commission has declined to take legal action or voice a formal position. Mr. Olsen said the air quality permit could be appealed, but felt this would only result in delaying, not stopping the grain elevator project. He suggested the Governor could call a meeting with the chief executive of United Harvest and this visibility might elevate the issue and cause others to look at alternatives in the future. Mr. Staves questioned whether the Commission’s attention should be diverted off to taking the lead on this type of issue. He felt it was best to encourage the locals to continue what they were doing, and should they come back to the Commission with a specific request, it could be considered. Mr. Blackwood said this is the same stand taken on the situation in the Upper Missouri River Corridor. Mr. Van Arsdale clarified that he was not requesting that the Commission take the lead, that his presentation was for informational purposes only. Ms. Stone said she would inform the Governor of the Commission’s discussion. Mr. Bookbinder said Mr. Youpee’s suggestion of involving the Crow Tribe was very useful and should be pursued. He offered to accompany Ms. Stone if she visited Cenex. Mr. Monger suggested following up Ms. Stone’s phone call to the Governor with a letter requesting that he look into the matter. Mr. Kipp said he felt the Commission would be remiss if they did not indicate in their letter to the Governor some discomfort with this situation. Mr. Blackwood said he did write to DEQ on behalf of the Commission, expressing concern. He said after Ms. Stone visits with the Governor, letters might be written on behalf of the Commission to the companies expressing concern and requesting that they do whatever they can. Mr. Bookbinder said it is far more effective to hand carry this type of correspondence and asked for the opportunity to be involved. Mr. Blackwood said the head of the Trail Heritage Foundation has gone to their offices in Portland, and if the timing works, he will also be in Portland in a couple of weeks and could visit them.

(Note: Late Update)

Subsequent to Ms. Stone’s call to the Governor, the Commission’s stance on the Pompeys Pillar issue is one of support only. Mr. Blackwood was able to secure a meeting with the president of United Harvest to be held on the morning of October 27 during his trip to Portland.

Master Plan Executive Summary

Mr. Blackwood said he and Ms. Roach discussed yesterday the purpose of the Executive Summary, and whether it would serve as a 1-page handout to Rotary clubs, or as a promotional/marketing piece. Mr. Cohn had made reference to the summary in yesterday’s meeting and was asked to comment. Mr. Staves recalled Mr. Cohn’s comments that the piece would serve to educate and inform legislators that there is a well-organized plan that is being implemented and that the Commission needs their help. Mr. Blackwood asked if both the Summary and Master Plan should be made available. Mr. Cohn said both should be available but most people would opt to read the Summary. Mr. Olsen suggested that the Summary should be short, sweet, with interesting graphics, with the important points noted on the first page. Mr. Staves suggested highlighting the positive economic impacts to the state. Mr. Stearns suggested getting the summary out as soon as possible prior to the Legislature. Ms. Roach said the Master Plan was laid out in a landscape format and suggested that the Summary should be changed to portrait format. She said this reformatting could be done easily if the current Executive Summary was utilized. She said if the Commission wants other information included to develop more of a marketing document, that information would have to be developed and is not part of her current Scope of Work. She offered to reformat the existing Summary into a stand-alone document. Mr. Monger said a document that will be useful for legislative purposes would need “punch” and should clearly state needs and obligations. Mr. Olsen said it appeared that two different documents were needed, an Executive Summary for the Master Plan and a precise legislative document that may have to be crafted differently. Mr. Cohn suggested that the legislative piece could be created internally. Ms. Roach said she would provide Mr. Blackwood the Master Plan in electronic format.

VIII. New Business


Ms. Stone asked the Commission if they felt the need to hire a lobbyist for the upcoming Session. Ms. McCleary asked for Ms. Stone’s position and she suggested waiting until after the November 16th Future of the Past Committee meeting to see what the legislation would look like. She said the license plate legislation also still needs to be defined. Ms. Stone said normally the Executive Committee deals with legislative issues and she requested authority for the Executive Committee to deal with this topic. Mr. Cohn expressed concern with receiving public funds to lobby the legislature for more public funds. He suggested relying on a private source of funds for this purpose, such as the Tourism Coalition or the Innkeepers. Mr. Blackwood will be registered as a lobbyist, as will Mr. Cohn, Mr. Olsen, Mr. Monger and Mr. Stearns. Mr. Cohn suggested that there might be a need for more than one Commissioner’s attendance when the license plate legislation is heard. Mr. Olsen said that local commission and tribal representatives would be helpful.

2001 Fall Conference

Ms. Stone said that Billings is being considered for next Fall’s Conference and asked if anyone wanted to suggest an alternate site. Mr. Blackwood said the date and location should be set as soon as possible and part of the Wrap-up Session on Friday will address the most convenient dates and days of the week. Mr. Blackwood said his preference would be late September. Mr. Youpee said Native American Week is the last week of September and the universities have many activities that week as well. Ms. Stone suggested considering the third week of September or early October.

Conference Assignments & Review of Conference Schedule

Mr. Blackwood distributed assignments to commissioners who would be moderating sessions and reviewed the conference schedule. He invited everyone to the reception at the Interpretive Center and noted that some filming would take place there for the Lewis & Clark “101” video.

Dates of Upcoming Meetings

October 26,2000 Trail Heritage Foundation Meeting, Portland
October 27, 2000 Western States Caucus, Portland
October 27, 2000 Trail States Coordinating Meeting, Portland
October 28, 2000 National Council Meeting, Portland
Nov. 16, 2000 Futures of the Past Meeting, Helena
February 13, 2001 L&C Commission Meeting, Helena
June 12, 2001 L&C Commission Meeting, Billings & Pompeys Pillar, (tentative location)

Ms. Weber asked if an Education Committee meeting had been scheduled and Mr. Blackwood said there had not. However, Mr. Kipp would be scheduling a Symposium subcommittee meeting and would notify Mr. Blackwood of the date and location. Symposium committee members include Marilyn Ryan, Hal Stearns, Jane Weber, Darrell Kipp, Dave Walter and possibly one of the new commission members. Mr. Kipp will mail materials first and the committee will decide how to proceed with the meeting.

Mr. Blackwood introduced Keith Peterson, Executive Director from Idaho and asked him to speak to Idaho’s planning for the Bicentennial. Mr. Peterson provided a handout and a key contacts sheet. He said Idaho submitted 33 projects to the National Council in their September 2000 report. Their top two are the Sacajawea Center in Salmon and the expansion of the Canoe Campsite at Orofino. He said Idaho is looking forward to collaborating with Montana and mentioned their new brochure that starts at Lemhi Pass, goes through the Bitterroot Valley, and picks up again at Lolo Pass. This has been a very successful brochure, requiring a second printing after only two months. He is hoping for news next week that Congress has appropriated $550,000 for their Safety and Law Enforcement Radio Communications System to assist with emergency planning. This includes two Montana counties, Ravalli and Missoula. They also have a long-term Safety and Emergency Services Plan underway that should be completed by January 2001. Mr. Peterson expressed his support for Mr. Blackwood as Montana’s Executive Director.

Outgoing Commission Members

Ms. Stone thanked Edythe McCleary and Jeanne Eder for their service on the Commission.

IX. Adjourn

The meeting adjourned at 1105: a.m.



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