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Lewis & Clark Bicentennial Commission
Call to Order
Reginal Bicentennial Commissions and
Montana Tribal Lewis & Clark Tribal Representatives Meeting
L&C Room, Matthews Hall, UM Western, Dillon, Montana
February 11, 2002
2:00 - 5:00 P.M.
Mr. Blackwood called the meeting to order at 2:00 p.m. He asked representatives from the RBC's and Tribal Representatives to take seats at the table. He stated there are 14 RBC's established in Montana, incorporating 35 counties, and 8 Tribal representatives and said it was his desire to hold meetings of this group at least three times annually, to coincide with the state Commission's meetings. The spring meeting of this group would be held June 17 in Glasgow in conjunction with the Commission meeting on the 18th at the Cottonwood Inn and the fall meeting on October 2 at the GranTree in Bozeman.
Mr. Blackwood called for introductions. Attendees included:
Montana Lewis & Clark Bicentennial Commission:
Betty Stone, Hal Stearns, Tootie Rasmussen, Darrell Kipp, Clint Blackwood and Rita Cortright
Regional Bicentennial Commissions:
Betty Stone - NE Plains Bicentennial Commission
Phil Scriver, Steve Kubick - Upper Missouri Bicentennial Commission
Jeff Dietz - Yellowstone Co. Bicentennial Commission
Bobbie Cruise - Lower Yellowstone River Bicentennial Commission
Margaret Gorski - Western MT L&C Bicentennial Commission
Amy Teegarden, Clete Daily, Dick Alberts - L&C Bicentennial Comm. of L&C Co.
Marilyn Strange - Stillwater Co. Bicentennial Commission
Penny Carpenter, Gwen Childs - Great Bend of the Yellowstone L&C Heritage Bicentennial Commission
Elaina Zempel - Golden Triangle Bicentennial Commission
Judie Tillman, JoAnn Juliano, Camron Clark - SW Montana Bicentennial Group
John Langenheim - Gallatin L&C Bicentennial Association
Marias River Chapter
Crimson Bluffs Chapter
Missouri Breaks Bicentennial Commission
Tribal L&C Bicentennial Representatives:
Kaneeta Red Star Harris - Crow Tribal Tourism Dept.
Ken Lewis - Fort Belknap
Henry Anderson, Richard Parenteau - Little Shell Tribe
Raymond Ogle, Fort Peck Tribes
Rocky Boys Chippewa-Cree
Dave Walter - Montana Historical Society
Judy Siring - Dillon Chamber of Commerce
Kit Mather - Whitehall
James Pettit - Ronan
David Gray - MT Council of Boy Scouts of America
Richard Hopkins - BLM, Great Falls
Jane Weber - FS, Great Falls
Carla Wambach - Helena
Ltc. Jonathan Jackson - Helena
Mr. Blackwood explained that this meeting was scheduled for 3 hours, and proposed allowing for an hour-long Corridor Breakout meeting at 4:00 p.m. if there was sufficient interest, noting this was a successful exercise following the Fall Conference in Billings last October. He also asked the group to be thinking about ideas or suggestions for the Fall Conference.
II. Fundraising Program Review and Update
Mr. Blackwood announced that John Bentz of Bentz and Associates, the consulting firm hired by the Montana History Foundation, and Sara Groves with the Foundation, would be addressing the Commission during tomorrow's meeting.
a. License Plates
Mr. Blackwood reviewed items listed on the handout, "Recap of L&C Bicentennial License Plate Marketing Campaign." He asked for a show of hands of people who had seen the PSA on TV. He explained the Commission had allocated $30,000 for a marketing campaign for the license plate. During January, plate sales were 1,400 statewide, which was more sales than the State of Idaho had for their bicentennial plate during the first year. Mr. Blackwood said 200 press packets, including a press release, CD, and poster, were mailed to RBC's, Tribal representatives, Foundation Chapters, 31 TV stations, 42 radio stations and 81 newspapers statewide. Additional copies of the poster were sent to RBC's and to state licensing bureaus that also received sample plates for display. He asked representatives to follow up in their own communities to help promote the publicity and marketing of the license plate. He offered to provide a list of the media contacts upon request, but noted that this information was provided to RBC's with the press kits. Mr. Blackwood displayed the DOJ Registration Renewal Card, noting that the reverse side of the card would be used to advertise the bicentennial plate throughout this year. He asked attendees to consider outlets where the 4x6" insert could be distributed in their communities and reviewed the locations in Great Falls, Billings, Helena, Missoula, and statewide through the Historical Society where insert distribution had been arranged. A box of inserts was provided for attendees to take a supply with them. Mr. Scriver asked if the poster could be reproduced from the CD. Mr. Blackwood said this was not possible, and asked people to indicate on a sign-up sheet the amount of additional posters they could utilize. He said a proposal would be made tomorrow to consider the purchase of billboard advertising statewide. Competition would grow as other non-profit groups would soon be marketing their own license plates.
Mr. Blackwood also spoke about the possibility of a web auction, noting that the Commission had reserved "L&C 1" through "L&C 10" and "L&C 200" as personalized plates. With the help of our web master, plans were under development to allow people to bid on plates by way of an on-line auction. Also under consideration was the creation of competition between RBCs and tribes. For example, the RBC in the region registering the most bids would receive a portion of the money collected. He asked if there was strong interest in this plan. As an alternative he proposed allocating the reserved plates to the RBCs and Tribes and allowing them to conduct their own fundraising campaign. After polling the audience, it was decided to request enough plates from DOJ to provide each RBC and Tribe with a personalized plate to be used in their own fundraising campaigns. Originally it was arranged that the person or persons who won the auction would win the right to purchase the personalized plate by paying the licensing fees. He agreed to contact H2O Advertising and have images of each of the plates made for use by groups in fundraising. Mr. Blackwood asked what to do with "L&C 200," and it was suggested that the Commission use it for fundraising.
V. US Army Relay in 2004
Ltc. Jonathan Jackson was called on to address the Army National Guard's relay of an espontoon scheduled for 2004 that will begin in Pennsylvania and conclude on the Oregon coast. He said Montana's portion of the run is 860 miles, beginning at Ft. Union and ending at Lolo Pass. He said the only "locked in" date is May 14, 2004, the anniversary of when Lewis & Clark set off from St. Louis, which will coincide with a scheduled Signature Event. The relay will begin in late March or early April, reach St. Louis on May 14, and proceed on to Montana, crossing this state from June 11-23, 2004. The actual route starts in Montana at Ft. Union, proceeds to Bainville, across the Hiline through Culbertson, Wolf Point, Glasgow, Malta, Harlem and Havre. Then it goes south from Havre on Hwy. 87 to Loma, Ft. Benton, Great Falls, down I-15 to Helena, then Hwy. 287 to Three Forks, Hwy. 2 to Whitehall, Twin Bridges, Dillon, and to Lemhi Pass, Clark Canyon Dam, and into Idaho over Lolo Pass on June 24. The run picks up again on Lost Trail Pass, goes up Hwy. 93 to Darby, on to Lolo and over Lolo Pass. Ltc. Jackson said if he utilized non-military runners to run the entire 860 miles in Montana, he would have to expand the run by 4-5 days. He said another option would be a combination of driving and running the route. The dates were set by the National Guard, and Ltc. Jackson said he could request additional time if necessary. David Gray offered assistance from the Boy Scouts. Ltc. Jackson said there was some flexibility in the route, but it would not take in the southern return route. He said, however, there had been some discussion of incorporating some portion of the run with the Signature Event at Pompeys Pillar in 2006, but the run would probably not be able to cover the entire return route. He said the Guard planned to sponsor only the westward route and they would have to seek sponsorship for a return run. He said the Guard would decide how to coordinate the actual runners and would decide whether to allow one runner or a group of runners. Ken Lewis expressed a desire for tribal involvement at Fort Belknap. Ltc. Jackson estimated covering 50 miles daily, running in daylight hours only, and said plans would not be finalized until 2003. He offered to coordinate the run with community events, where possible, and added that this relay is being planned as a recruiting tool for the Guard. Mr. Blackwood asked if the Guard could provide a summary of the allowable support services they could provide to community events, including the process and contact information and Ltc. Jackson agreed to get the information to Mr. Blackwood. He did explain that the Guard could not support an event that charges an admission fee. Mr. Jackson gave his Helena phone number, (406) 324-3166 and welcomed letters of request for Guard support. Mr. Blackwood suggested revisiting plans for the relay at a future meeting. He also announced that efforts were ongoing between the state Commission, MSPOA, the National Guard, Montana Highway Patrol, Montana sheriffs, and tribal law enforcement to put together a statewide Bicentennial Safety Plan. A manual to facilitate rapid response would be produced that outlines courses of action, resources available and contact information to facilitate rapid response.
The meeting recessed for an ice cream break sponsored by KTBM. Chancellor Steve Hulbert welcomed the group to Western Montana Campus.
II. c. National Council's Merchandising Program
Mr. Blackwood referred to the Commission's list serve message announcing the National Council's Merchandising Program. By way of review he explained that Montana had decided not to do its own product licensing program, but had determined to wait for the National Council to develop a product licensing program. He said the state Commission's role was to simply make people aware that the program was available. Contact information was included in the e-mail message for those interested in obtaining more information. This same information is available on the Commission's website on the "what's new" page. A press release was also issued on the merchandising program and information received by the Commission was forwarded by mail to RBC's and Tribal representatives. He explained that if the program were successful, a portion of the monies generated would be available to states on a competitive basis. Mr. Scriver said he did not think the program would be overly successful, based on comments he has heard. Mr. Blackwood said he would notify "Made in Montana" manufacturers of the Council's program.
III. Corps of Discovery II Update
A handout on Corps II was provided to the group, and Mr. Blackwood said Gerard Baker would be addressing plans for Corps II during the Commission meeting tomorrow. He noted that this survey request was coming from NPS through the Commission to communities to help identify host sites for Corps II. Mr. Blackwood explained that his original 1-page survey was distributed prior to knowledge of a more expanded survey coming from Mr. Baker and asked those who had submitted the 1-page survey to resubmit on the new form. He requested completed surveys by June 1 and said he would forward the information to Mr. Baker. Communities with multiple sites were asked to prioritize them when submitting the forms. He explained that Mr. Baker had not yet determined how often Corps II would relocate, how long they would remain in a location, or how far they would travel between set ups. He said it was also possible that the main trailers would locate and some form of outreach would be taken from there into smaller communities. Mr. Baker plans to work directly with Tribal representatives to determine possible sites for Corps II on Tribal lands. Several members expressed frustration with filling out multiple forms and not having received any feedback. It was explained that a logistics and an interpretive planner were hired recently by the NPS and they would utilize this information as they begin their planning efforts. Mr. Blackwood said Mr. Baker would be available for questions during tomorrow's meeting and would be able to address questions related to what would be required from communities in terms of in-kind contributions. Kaneeta Red Star Harris inquired about the possibility of communities applying for a NPS CCS Grant if they were selected as a potential Corps II site. Ms. Weber said she thought there was a special grant program through the Department of Interior for this type of project, and suggested asking Mr. Baker about it. Mr. Blackwood explained that the Circle of State Advisors applied for a NPS CCS grant for funds to hire a planning entity to conduct a multi-state assessment to determine the best locations for Corps II. He said Washington hired a consulting firm who has already presented their recommendation to Washington's state commission and NPS. Oregon is in the process of conducting a statewide assessment at this time. If the NPS CCS grant is funded, Montana could have the benefit of an impartial fact-finding consulting firm to help complete the process; however he felt Montana could accomplish the work without the benefit of a consulting firm. He stressed that the NPS Corps II survey was still required and would assist a consulting firm. The decision on where Corps II would locate would be made in consultation with NPS, the state Commission and the Regional Commissions, possibly through a town meeting setting. Mr. Blackwood said Mr. Baker may be asking for a flood of support letters to Congress to secure funding for Corps II, as NPS does not have much if any money in their proposed FY'03 budget for Corps II. He did announce Mr. Baker has secured trailers and is working with suppliers on components to furnish them. Mr. Blackwood said Mr. Baker would be sending a cover letter that would more fully address the survey and logistics planning and said he would send it on to regional groups and Tribal representatives. He said Indian Country would respond directly to Mr. Baker and the federal agencies would work through the Federal MOU Group to submit information. BLM plans to work in cooperation with the regional commissions to identify locations. Ms. Gorski said federal agencies were evaluating how they could partner and support community locations. She and Mr. Blackwood agreed to discuss possible coordination through MTRI.
VI. Posting RBC Minutes on the Commission's Web Site
Rita Cortright explained that following this group's last meeting a memo was sent out proposing that the Commission host on its website, minutes from the various groups that did not have access to a web site. To date, several groups have submitted minutes for in electronic format. She distributed a brief outline on how to access minutes from the "Chapters and Commissions" section of the Commission's web site. Under the contact information for each commission or chapter, clickable links titled "agendas" or "minutes" have been added that would display a list of minutes for the respective group. She requested that groups interested in having their information posted submit it to her via email to email@example.com. She routed a copy of the web pages containing contact information for RBC's, Chapters, Tribes and MTTA, and requested updates or corrections to those sheets. Ms. Cortright said it would be preferable for groups to establish a website and post their own information; however if this were not possible, she said the Commission would post information for them. Mr. Blackwood asked for a show of hands of the groups that have their own web site and said a link to individual sites was the best arrangement. He said this would accommodate future requests for information on what is happening statewide.
VI. 2002 Grant Program Review
Ms. Cortright provided a brief overview of the status of the 2002 Application process, noting that this past October the Commission set aside a grant pool of $158,717. The Commission agreed to set aside up to $2,000 for regional commissions and Tribes for Organization and Planning Grants for 2002. She reported that 12 RBCs and 7 Tribes applied for O&P Grants for a total of $38,000. A summary sheet of these requests would be presented to the Commission tomorrow for their approval. She noted that some unused funds were returned from the 2001 O&P grants. This left a balance in the grant pool of $122,000 for 2002 Project Grants. This year's funding partners are the Commission, Bonneville Power Administration and the Montana Department of Commerce. Applications were made available in October 2002 with an application deadline of December 21. Following that deadline 44 applications were received and scored by January 17, 2002 by the Grants Scoring Committee. This committee held a conference call/meeting on February 1 to review scores and formulate their funding recommendation. She said the Committee would recommend tomorrow the funding of 13 projects totaling $122,000. She reported that following tomorrow's meeting, contracts and letters of award would be mailed to the successful applicants. Recipients of O&P Grant funds would be receiving a Letter of Agreement immediately following the meeting. Ms. Cortright said as quickly as the signed contracts were returned the funds would be mailed out along with a copy of the signed contracts. Reports on 2002 projects would be due in August, with the final reports coming due in August 2003. She called attention to the fact that a few final reports remained outstanding from the 2000 Grants. She closed by saying that the Committee's funding recommendation would be public during tomorrow's Commission meeting.
Mr. Blackwood explained the three types of grants available through the Commission: 1) Organization and Planning Grants, 2) Project Grants, and 3) Program Grants which are non-competitive grants that the Commission makes directly to projects and programs. As examples he cited the $5,000 in funding for the Guide Training Program, and the $5,000 contributed to the Public Safety Planning process. He said Program Grants are made when projects are deemed worthy of direct funding. Mr. Blackwood plans to develop the Commission's budget for fiscal year 2003 by June, and said the Commission would be determining how many Program Grants to award for next year. He noted that this past fall there was quite a discussion regarding whether or not to eliminate O&P Grants and it was agreed to keep the grants but at a reduced amount.
X. Providing Updated Information to the Commission
Mr. Blackwood stressed the need for people to keep the Commission updated with current e-mail information and web site addresses. He asked if the list serve messages were beneficial, and it appeared that they were. He then explained that bad e-mail addresses resulted in a backlog of messages on Rita's computer and said in the future bad address listings would be dropped from the system. Mr. Blackwood also asked that changes in leadership be conveyed via formal correspondence, such as a letter stating that the change resulted from an action of the group during a meeting. The Program Outline was quickly reviewed and Mr. Blackwood offered copies to anyone needing one. He recognized and thanked Tribal representatives for making the effort to attend these meetings and also asked them to keep the Commission updated with current contact information.
VII. Submitting Events Information
In an effort to help publicize L&C events, Mr. Blackwood explained that the Commission's web page is tied to the events database at Travel Montana. He explained that Travel Montana sends out twice annually, a questionnaire to Tourism Countries, Convention Visitor Bureaus of the Chambers, and now also to RBC and Tribal representatives, soliciting information on L&C events. Any event coded as L&C is segregated by Travel Montana into a L&C database and linked to the Commission's website. He urged contacts to submit their information to Travel Montana and to also contact their Tourism Regions for inclusion on calendars and in travel planners.
On the national level, he noted there are two calendars; 1) the Calendar of National Signature Events that includes about 14 events Trail-wide, including Montana's two events; and 2) the Calendar of Public Events. Mr. Blackwood explained that listing on the public events calendar results from submission to and selection by the National Council. He said that eventually this information would be available from our website, but said the National Council has not yet made this page active on their site, thus the reason for providing the paper copy.
VIII. Education Committee Report
Hal Stearns, committee chair, reported on the Confluence of Cultures Symposium, scheduled for late May 2003, at the University of Montana, Missoula. Darrell Kipp and Jonathan Matthews co-chair the Symposium Subcommittee. Scholarship at the symposium, both Native and non-native, will focus on the 1800-1806 time period.
Mr. Stearns reported that the video, "Lewis and Clark: the Montana Story" is selling well. He noted that the video was produced by Jeri Mae Rowley, Flathead Valley Community College, for use in Superhost Training, a 3-hour training program given to frontline personnel.
Mr. Stearns reported on the Tour Guide Training program, a 5-day workshop held January 28-Feb. 1 at the Training Academy in Great Falls, sponsored by the Commission and the Forest Service. Of the 223 people who attended the training, about 35 have asked to be considered for listing on the Commission's web site as tour guides. An additional class, held in Miles City, was attended by 25 people.
The Educator's Resource Guide, produced by Project WET and The Watercourse, MSU Bozeman, is now available for $10.00. He announced that Bonnie Sachatello-Sawyer ordered 5,000 copies in the first printing and plans to update the guide. Ms. Sawyer was assisted by teachers statewide in the review of materials that are referenced in the Guide. He noted tha the Historical Society purchased and made available free of charge 700 copies of the resource guide to public, private, and school libraries statewide. Order forms are available on the Commission's web site under the "Education" section.
IX. Boy Scout Trek Across Montana
David Gray from Missoula, reported on the planned Boy Scout's June 23, 2003, Trek along the return route of the Expedition. He said scouts would address all the pertinent areas addressed by Lewis & Clark, including geology, geography, ethnic involvement, flora, fauna, meteorological data, latitude and longitude. Scouts are to record all pertinent personal experiences as they make the Trek. Plans call for each of Montana's 50 Scout units to travel for six days, covering 7-11 miles per day, for a total of fifty miles of the Trail. In this way, the entire Montana route will be covered. At the end of the Trek, a unit journal would be compiled based on their 200-word average daily journal entries. Each unit journal will become a chapter in a book to be published in the Fall of 2003 or early Winter 2004. Each participating scout will receive a copy of the book. Mr. Gray said they have applied for a NPS CCS grant to fund placement of a copy of the book in every school library in Montana.
In planning this activity, he said the Boy Scouts would be very sensitive to the critical importance the Indian community played in the basic survival and well-being of Lewis and Clark. He said American Indian involvement in this learning adventure would be critical to the scouts. They are approaching and inviting Montana Tribes to participate in this event with the Scouts.
Jim Pettit from Ronan was introduced as the point person for the Trek. He serves as the liaison between the Trek Committee and Montana's Tribes. He said it is their desire to establish communications, have the opportunity to present the project to the appropriate Tribal representatives, and invite Tribal participation in the project. Mr. Pettit said they are receptive to the Tribe's concerns with regard to sacred sites and cultural areas, and said it was their hope to pass through leaving little or no impact on the landscape. He explained that certain Scout Troops would be designated as ambassador troops, and would meet with delegations from a Tribe or a coalition of Tribes at a predetermined place and time. They envision a setting where the two youth groups could meet, exchange greetings, gifts, and share a meal, followed by speakers who would initiate dialogue between the two groups about where they would like to be in the future and the steps they could take to ensure harmony in the years to come.
Mr. Pettit said each Scout unit would plan their 6-day route and theme and submit it by September 1, 2002, which will allow for 9 months of planning prior to the kickoff. The Trek would be filmed for documentary production to accompany the book and participants must be at least 13 years old. Mr. Pettit said the ambassador groups would work with land management agencies and local landowners regarding access. Mr. Gray concluded by saying that it was their hope that the Trek would be so successful that it could be repeated in 2006 or 2007. Mr. Blackwood asked if there were Indian Boy Scout Troops, and Mr. Pettit said there were several Troops in Montana and hoped they would desire to be involved. Mr. Blackwood requested contact information and offered to make it available through a list serve message. He also suggested scheduling an update on the Trek at the Fall Conference.
Mr. Blackwood apologized for not allowing enough time for Corridor Breakouts following today's meeting.
Fall Conference Ideas
Mr. Blackwood said it was his desire to make the 4th Annual Fall Conference as informative as possible. The schedule would be the same as last year, with the RBC meeting on Wednesday evening. The Commission would hold their meeting Wednesday afternoon and Thursday morning, followed by the Conference at 1:00 Thursday afternoon. Plans are under way for an event at Headwaters State Park Thursday early evening. Friday's lunch would involve a program and the Conference should conclude by about 3:00 or 4:00 p.m. on Friday. Mr. Langenheim asked what was expected in the way of support from the regional commission. Mr. Blackwood explained that in the past they have provided logistical help with the Thursday evening event and assistance in securing sponsorships for portions of the Conference. Mr. Blackwood said we would have a conference coordinator on board again this year, and part of their job would be seeking sponsorships. This year's location is the GranTree in Bozeman. He asked for volunteers to work with the Commission's Conference Committee and Cameron Clark, Marilyn Strange, Penny Carpenter and John Langenheim volunteered. MTTA's participation was encouraged again this year.
Mr. Blackwood asked if RBC's and Tribal Representatives desired to hold a meeting in June in conjunction with the Commission's June meeting in Glasgow. The next meeting was set for Monday, June 17, at the Cottonwood Inn, 12:30 - 4:00 p.m.
The meeting adjourned at 5:00 p.m. and was followed by a reception at the Dillon Chamber of Commerce.
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