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Great Bend of the Yellowstone Lewis & Clark Heritage Regional Bicentennial Commission Meeting Minutes
September 26, 2005

Attending:Becky, Dick B., Sandra, Marleen, Mary.

Minutes:Approved as read.

Financial:Marleen reported that we have $81,172.00 to date to the monument fund. We have 3 bronczes paid for and not sold (#28, 33, 34, 35). Mary has #31-33. #34-35 will be here shortly. #36-45 are paid for.

We need to sell at least 60 bronzes to cover our costs and overruns.

Mtn. Sky Ranch has said they would make a donation. We need to get the 501 letter of status to them for their corporation.

Timesheets: Sandra, Dick, Marleen and Becky turned these in.

Old Business:

  1. Artist’s Report - Mary has the hard foam put on the infrastructure of pipe in the statue. Next foam will be sprayed on it and then she begins the clay. It looks wonderful! Mary explained the lost wax process again. The 2nd payment is ready to be paid to Mary.
  2. Foundry tour - Becky will contact them for a tour.
  3. Monument -
    • bricks - Dale, Marleen, and Becky will meet soon to determine brick placement and number needed. Dale will pick up list from Marleen tomorrow and give to Bozeman Granite. 188 bricks have been ordered.
    • meeting with contractors - Dale will contact Dennis Moos about the masonry tomorrow. JTL might not be able to get us concrete until Nov. We need to get this done as soon as possible so that we can use one of Sandi Blake’s workers to prepare the beds before Nov. The boulders will be placed by Ed Hillman after the beds are in place. Dale has someone constructing the fence now. We still need an eletrician to put the conduit in the base for the lighting and also an extra outlet near the road.
    • Livingston Garden Club - Becky will present a power point view of the Lewis and Clark gardens Oct. 11th at the Middle School.
    • Reserved bronzes - Marleen is taking care of this with Sterling Bank for us to have an available inventory for sale.
    • Party for donors: a “save the date” letter/draft was proposed by Becky. She will begin sending these out for the private unveiling July 14th. If anyone has suggestions of VIP’s to be invited, please pass them along to Becky. She also needs addresses.
    • Summerfest: Sandra and Becky met Friday for 2+ hrs.with Ken Kastelitz, Darren Raney, and Sandi Wulf. We will work together with Summerfest to yoke their activities with the statue activities the 3rd weekend of July. The above also met again today (also attending were Marleen , Kent Douglass, and Kathy from the rec. dept.) at the Park to solidify areas needed and times. The rec. dept. will have snowfencing along the statue site for the Friday private party from 2-4. They will keep the noise down but allow vendors to do set up. At 4pm the Summerfest Bands will begin to do sound checks. We can move bleachers and chairs in that day early. On Sat. the snowfencing will be up to include the road to put chairs in. The public will be allowed to come in for free. The dedication will be from 10-11:30. After that, people will be asked to exit the Summerfest area and purchase bracelets for admittance. The bands begin to play at 12 noon. The U.S. Post Office will be at the statue site and be allowed to remain all day. The snowfencing will then come down and the area will be opened up. Summerfest will ask the cheerleaders to run concessions for people at the dedication wanting coffee and donuts. People will start arriving at 8:30. The swimming pool bathrooms will be available for people during the unveilings Friday and Saturday. The St. Charles Expedition, and any Shoshoni and Crow booths will be located out of the Summerfest area in Sacajawea Park and be open to the public free of charge. If there is any food to be served, the county sanitarian has to be notified and issue a permit. A special events permit was filed with Darren Raney and a copy of our insurance through the county was also given to him. He will present this for approval to the city commission. The St. Charles Expedition will camp at Mayors landing and launch for Pompey’s Pillar on Sunday, July 16th.
    • U.S.Post Office first day covers - It was proposed that the envelope use the photo of the statue with the Great Bend Title and the dates: July 15, 1806 – July 15, 2006. We need to have someone do a layout and order these.
    • Plaques - Mary will invite Ryan Trophies of Manhattan, MT to come to a meeting and give us a proposal. Someone needs to write up the big plaque.

  4. TIIP grant - we will hear in Oct.
  5. Postcards - Penny ordered more.
  6. Humanities grant - Becky has contacted Rick Graetz, Hal Stearns, Ritchie Doyle, and the Mt. Humanities Speakers' Bureau. We are waiting for a response.

New Business:

  1. Mt. Travel - Sandra and Marleen will represent us with a table at the Chamber Oct. 3rd
  2. Holiday advertising: This needs to be done before Thanksgiving. A deadline for the bricks also must be done.
  3. Dick Baerman is having his painting of John Colter framed. It will be displayed at the Banks and the Oct. artwalk with $1,000.00 of the proceeds to go to the statue. Becky will write up an info.sheet about it for Dick.

Next Meeting: (New Location -- Sandra will contact the courthouse and the newspaper about the change) Oct. 10 - west room of the courthouse (downstairs)




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