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Lewis & Clark Trail Bicentennial Commission of L&C County
Meeting Minutes
February 26, 2003

Commissioners in attendance were Jack Taylor, Terry and Mark Peck, Mike Griffith, Sharon Haugen, Clete Daily Marvin Holtz, Ann Tedesco, Dick Alberts and Rita Blouke; associate members were Kathy Peck and Amy Teegarden.

Dick Alberts called the meeting to order. The minutes of the January meeting were reviewed and approved as printed. Rita distributed updated copies of membership information.

The treasurer reported that we have a balance of $17,226.53 with all bills paid; expenses in 2003 have amounted to $699.38. We have approximately $4000 available in uncommitted funds. Rita reported that Bob called and had checks for $600 and three framed prints. He will deliver them to Rita. There was a motion by Ann, seconded by Jack, to accept the treasurer’s report; motion passed.

Correspondence: Lewis and Clark Bicentennial Training Academy brochure and registration, Montana Magazine Reasons To Advertise brochure, Retrospect of Success: Learning From Monticello and Friends brochure and registration, January Director’s Report, various emails and phone inquiries.

After discussion of the National Council Convention in Great Falls, it was decided to share a booth with the Reaching the Rockies Chapter if the cost is $500 or less. Cheryl and Ann will coordinate.

There was discussion of Certified Folder and the distribution of the brochures. We do not have enough for distribution on both routes for 3 months. Clete will see if we can do just the Great Falls/Helena route. If we can, Mike will work out delivering the brochures to GF.

Clete reported on his efforts with the noxious weed grant. He has worked with Carla Hoops on a new placemat for restaurants spotlighting Devil’s Elbow.

Kathy will send out the RFPs and the interpretive outline for the Devil’s Elbow signage to all the vendors who have indicated interest.

The TIF grant still is pending. Amy and Dick made a presentation to Hometown Helena Pride. There will be another meeting Monday at 4:00. March 5, noon, Amy will do a presentation to the Rotary.

Dick asked Amy to call Jan Kennedy after March 1 to let her know Dick will be gone until the second week in April and to check on the status of the Murdock grant.

The Nominating Committee presented the following slate of officers for 2003: Dick Alberts, president; Ann Tedesco, vice president; Rita Blouke, secretary; Sharon Haugen, treasurer. There was a motion by Jack, seconded by Clete, that the slate be approved; motion passed unanimously.

The bylaws amendments were reviewed. Two amendments to the amendments were suggested: 1. Add the words “after the meeting” to the end of Article III, Meetings, section 1. 2. Add the word “consecutive” after “…failure to attend three” in Article III, Meetings, section 2. There was a motion by Sharon, seconded by Ann, to approve all amendments as amended. Motion passed unanimously.

Dick, Amy and Clete attended the February State Commission meeting. The big issue seemed to be money. Dick has contacted the Mayor of Lincoln about Corps II. The Upper Missouri and Reaching the Rockies chapters want to get together to plan 2005 and 2006 activities. Jack, Clete and Mark volunteered to meet with them.

Clete suggested we pursue vests and nametags for the members and pins, note cards, hats and other items to sell. We need to get some more prints framed.

Ann announced the programs for the March 24 (Joe Fontaine) and April meetings of the Chapter. They would like the Commission and the Rockies chapter to present their projects at the May 19 meeting.

Mark would like to put out feelers to pursue Encampment activities for 2005. Carroll College and the Helena Symphony might also want to participate.

Terry suggested we also register the initials LCTBCLCC with the Secretary of State.

The next meeting will be March 26 at the Forest Service office. Amy will bring an outline for the summer Open House.

Meeting adjourned.  



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