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Lewis & Clark Trail Bicentennial Commission of L&C County
Meeting Minutes
April 28, 2004

In attendance: Members – Lillian Hegstad, Louise Fischer, Mandy Alvino, Bob Henkel, Mark Peck, Barb Fifer, Marvin Holtz, Mike Griffith, Dick Alberts and Rita Blouke; Associate Member - Amy Teegarden; Guests - Cheryl Hutchinson, Joe Anderson and Ken Walton. Gil Alexander, Sharon Haugen, and Joe Yuricic were excused.

The president called the meeting to order. Guests were introduced. Faye Daily has given Dick some Commission papers; Dick will sort through them. Louise announced that funeral services for Clete Daily would be June 11, 11 a.m., Fort Harrison. There will be a ceremony for Clete at Lakeside at 1:00.

Motion by Mandy, seconded by Marv, to approve the March 24, 2004, minutes as distributed. Motion passed.

The In-Kind document was passed around.

Mike reported we have $21,171.80 on deposit - $5352.30 in checking and $15,819.50 in savings. He knows of no outstanding bills; he is still working on determining “committed” funds.

Correspondence: Much information and brochures about the June 17&18 Showcase and Commission meeting in Livingston (Mark and Dick are attending); the minutes of the February 10, State Commission meeting; an email from Jim McHugh about Corps II involvement; a communication from Clint about involving the new governor in L&C activities; the GOTM April newsletter; copies of the letters to the Congressional delegation asking for their support for the NEH grant; information from the IRS (given to Mike); letter from Clint with a CD and a tape with recorded PSA’s; letters from promotional items’ vendors; invitation from the PO for first day of issuance ceremony for the L&C stamps, May 14, 11:00 a.m., Interpretive Center in GF; letter from Travel Montana announcing the TIIP grant applications that are due August 2, 2004; Training Academy schedule; copy of a letter from Rep. Rehberg supporting the NEH grant; an email from the State Office about submitting info to Travel Montana for inclusion in L&C newspaper inserts; a letter from Dave Galt about Tower Rock. (There will be an informal meeting Saturday, May 1, 3:00, in Cascade at Wedsworth Hall for discussion, questions and comments about site development.)

PSA’s: Bob suggested Dick contact stations and see if they received the PSA’s and were using them. Barb will review them.

Brochure: Cheryl, Bob and Dick met before the meeting and the brochure is “coming along”. Next week, Cheryl and Dick will try to get some “opportunity dollars” money from Travel Montana; they are going to apply for $2500. There was discussion about sponsors and distribution.

Corps II: Rita asked someone to double-check the Corps II meeting spreadsheet from the sign-up sheets; Barb volunteered. Everyone thought the meeting was very successful and the organization plan will work. Dick said we need to establish a Corps II committee and to solidify fundraising. Joe Anderson and Ken Walton talked about the Old Medicine Singers and Dancers. There was discussion of the inclusion of Native Americans into Corps II and the importance of doing it well and honoring the cultures.

Signage: Dick said with the $15,000 we received from the Park Service we could put up 5 signs and possibly 3 more for BOR around Canyon Ferry Lake. Dick still has to meet with Crimson Bluffs. We need a signage committee.

GN Center: As a follow-up to the meeting with the architect and the city last week, Dick met with Gerry today. We are at the point where the initial cost estimates are coming in and they are high. We will probably need to raise some more money, but we first need to raise enough for the TIF grant. Dick and Amy have a meeting Tuesday with Alan.

Devil’s Elbow: Helena Sand and Gravel is slated to begin work next week. Friday there will be a ground-breaking at 10:00 a.m. There is a problem with the number of signs and where to put them, and there is a problem with the map in the floor design. There was a discussion of a memorial for Clete and how to work it into the site.

Morgan Prints: Amy wants more prints; Rita will deliver. Rita gave Mike an updated inventory to calculate print and picture assets.

Dick reviewed the planning meeting results from October, 2002. This meeting examined what we had done and what projects we still want to accomplish by 2006. Amy has a new script for the FS video that she wants people to review. There was discussion of fundraising and publicity for the projects and of priorities for money. Barb will think about publicity for the organization and the projects and e-mail Dick. It was decided that we need $152,000 (GN $100,000, Corps II $45,000, Airport sign $4000, Brochures $3000); this will not fully fund the GN project but will fulfill the match requirement for TIF. There was a motion by Mandy, seconded by Lillian, to ask for a proposal from Blair Williams for the entire package. After discussion, motion passed. Lillian volunteered to contact Blair. Mandy volunteered to work on Corps II and publicity. Barb said she would work on publicity but not attend meetings. Mark, Mandy, Amy, Louise, Mike, Lillian, and Dick agreed to work on the Corps II Committee. They will meet Thursday, 6:00 p.m., Sleeping Giant Brew House, to define the scope of the project and to lay out the plan for Corps II. Rita will make sure Amy gets the spreadsheet information.

Rita passed out updated Commission membership information.

Louise suggested that we think about putting together a book about what happened in this area as a result of the Commission’s efforts during the bicentennial celebration.

Meeting adjourned.  



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