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Lewis & Clark Trail Bicentennial Commission of L&C County
Meeting Minutes
November 20, 2002

Commission members in attendance were Clete Daily, Mike Griffith, Gene Hickman, Mark and Terry Peck, Sharon Haugen, Ann Tedesco, Bob Henkel, Louise Fischer, Dick Alberts, and Rita Blouke. Associate member present was Amy Teegarden & guest Logan Teegarden.

President Alberts called the meeting to order with an executive session to discuss membership. Rich Aarstad has resigned but wants to remain an associate member and Historical Society liaison. Mike moved to invite Sharon Haugen and Mark and Terry Peck (sharing a slot) to join the Commission; seconded by Gene. Motion passed. After discussion, all accepted and were welcomed. When both are Pecks are at meetings, they will share one vote. Ann said Cheryl Hutchinson indicated the Reaching the Rockies Chapter would like to have a liaison member slot.

The Commission reverted to a business meeting. The minutes of the October meeting were reviewed and corrected as follows: Under correspondence, line 4 - We have not received a letter telling us we have been selected as Corps II sites. We received a verbal acceptance and were told a letter would follow. Page 2, under grants should say “Clete will check on the CTEP highway money grant.” The last paragraph should say, “The November meeting will be moved to the 20th.” Motion by Ann, seconded by Gene, to accept the minutes as amended. Motion Passed.

Clete reviewed the treasurer’s report. We have a balance of $19,336.40 in the bank. Ann has a check for $200 for a framed print sold at a Chapter meeting that still needs depositing. There was a motion by Mike, seconded by Ann to accept the report. Motion passed.

Rita reviewed correspondence. She passed around the November “Journal Notes” and the new Lewis and Clark Travel Planner and Guide with an advertising rate pamphlet and Montana Living Treasures posters. We also received emails seeking art projects relating to Lewis & Clark and about an article in The Smithsonian. Amy wants the art email forwarded to her.

Dick reported that Clete, Amy and he had met with the Helena Forest Foundation and reported on our activities. They were interested in looking at the future Discovery Center site as the location for the Corps II exhibition rather than the Fairgrounds.

Clete, Amy and Dick also met about the themes for the Vista House signage. They looked at “The Opening of the Helena Valley” as the overall theme. Mike suggested we should refer to the valley as Prickly Pear Valley. We will put out an RFP for the signage. Rita passed around information from Folia Industries from Quebec, Canada with a sample of their sign materials.

The Legacy Committee also finalized and presented the TIF Project grant. It ended up being for $488,184. Ann asked that we update the write-ups of the Commission projects so the new members knew what we had done and were doing. Dick still needs to check on the ownership agreement MOU with Alan. Ann suggested she talk with Steve Browning about whether they would be willing to volunteer as legal council for the Commission with the agreement.

Rita talked with Candice at Certified Folder. She said they have no brochures. They will send us a new contract and we can look at when we want distribution. We only have 10,000 brochures. That may mean only one filling of the racks. We still have the issue of whether state O&P money can pay for distribution and/or printing.

Rita reviewed the grant closeouts and grants to be written:
Clete will write the closeout for the 2002 O&P grant.
Rita will write the closeout for the Encampment grant. (Ann, look for the folder.)
Rita will write an extension for the Devil’s Elbow grant. (Amy, I think you have this folder.)
Rita will write the 2003 O&P grant.
Amy, do we need to write an extension for the Park Service Devil’s Elbow grant?
Dick, does Alan have anyone who can write the grant for markers for the GN project?

The Capitol Bicentennial Kick-Off planning is going well. Ann passed around the draft for the press release. We will need volunteers for set-up and staffing January 17 and 18. We still need to decide about the exhibit equipment.

Bob gave Clete a bill for $900 for framing. The ads will run the 3 Sundays after Thanksgiving; they will cost $600. Bob Morgan will proof at the shopping center the Friday before Christmas. Dan already has 4 others that he can frame.

Dick made a presentation to the Nov. 7 joint city/county commissioner meeting. The city offered to help with grant writing. Ron Mercer was enthusiastic about the exhibit/signage at the airport. Concerning the GOTM road, all the paperwork is in to Burns’s office. Bob said he talked to Holly Luck and she will check with Baucus’s office.

There was discussion of outreaching to service clubs and organizations concerning the TIF grant. Sharon will email the list of projects and members of the advisory committee. Bob will talk to Jim Cottrell and Ron Mercer about the program for Home Town Helena and see what dates are available.

There was discussion of whether the Commission should develop a remembrance/memorial for Stephen Ambrose. Discussion included a bust (perhaps overlooking the Missouri), a plaque in the GN project area (perhaps marking the Montana border near Lemhi Pass), getting boaters to donate brass propellers or anchors used on the Missouri to melt down and create a plaque or statue.

At the December 9 meeting we need to appoint the nominating committee for the Annual Meeting. Clete will move all the brochures, prints and Encampment materials to Rita’s basement.

Meeting adjourned.




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