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Upper Missouri Lewis & Clark Bicentennial Commission Meeting Minutes
January 27, 2003

Meeting called to order by Chairman Kubick. Members present: Kubick, Parchen, England, Doerk, Fisher, Shield. Absent: Goldhahn, Stensland. Others present: Weber, Bourne, Lepley, Sepich.

  1. Minutes. Motion made by Doerk, seconded by Fisher, to approve December 16, 2002 minutes. Approved 6-0.

  2. Treasurer’s Report: Kubick and Sepich are still working with City Fiscal Services to get a meaningful financial report. Kubick reported we received $3,000 from Cascade County.

  3. Status Report
    1. National. Weber reported the Hewlett Foundation will give $2 million to the National Council over a four year period. She is not sure how it can be spent; will know more at next meeting. Awareness campaign advertising through the National Ad Council should start soon.
    2. State. Lepley reported that the event in Helena went well. “Jefferson” (Doerk) did an outstanding job.
      -Discussion has been made to do a bas-relief to be placed in the Senate Chamber as the legacy project. Funds will come from sale of limited edition replicas of the relief.
      -Kubick reports D.A. Davidson has given $50,000 to the legacy campaign.
    3. Regional. Doerk reported there were 15-20 chapter exhibits at Helena. England worked table for the Portage Route Chapter. Honor Guard had a number of tables.
    4. National Conference. Weber stated that majority of speakers have been confirmed; conference will be three days of workshops/sessions, and one day tours, etc. Session brochure was provided. Hoping to get $5,000 from Travel Montana. Bourne reported Bethel Lutheran Church booked if needed for additional meeting space. LaQuinta will provide room accommodations if needed. Bourne working on audio taping some of the sessions; getting quotes on registration form; on-line registration will be available.
      -Weber said there will be Lewis & Clark history training sessions at the Interpretive Center preceding the conference; sessions will be available thru teleconference (Vision Net) to Illinois.
    5. Signature Event. Bourne reported Cost Share Grant for $57,000 has been submitted. Committees are meeting regularly. Business cards for volunteers are available. It was very important and beneficial for us to have a presence at Monticello. Weber reported that new events from outlying communities are coming in.
    6. Speakers Bureau. Doerk reiterated that there is a great deal of Lewis & Clark information getting to the public. He will be speaking at the Museum of the Rockies February 26 and in Townsend on April 23.

  4. Old Business
    1. Signature project. Request for grant has been submitted. Shield talked with District maintenance foreman. He stated that the Manchester weight station would be available but the one between Great Fall and Ulm would not because it is still used. Shield met with Dave Gault, MPT Director and he indicated that both sites could be used as well as Tower Rock location. Kubick feels we will need private funding to get signage projects completed.
      -Parchen stated the levy signs were inexpensive but serve their purpose well. He feels that signage could be done locally at a reasonable cost. Shield visited the signage at Bonner. Lepley said that Central Sign has done all the signage in the Fort Benton area.
    2. Kubick asked all members to complete and sign conflict of interest form.
    3. Kubick is working with Cascade County to get a replacement for Martin.
    4. Kubick asked members to consider level of funding from governmental entities in future years. Need to finalize at February meeting.
    5. Doerk made motion, seconded by Shield, to appoint England as Treasurer. Approved 6-0.
    6. Shield made motion, seconded by Fisher, to appoint England as liaison to Golden Triangle Regional Commission. Approved 6-0.
      Kubick, Shield, Stensland are planning on attending State Commission meeting in Helena on February 10-11. We are planning a breakfast meeting with our State delegation on February 11th to update them on the Bicentennial and the “Explore! – The Big Sky” Signature event.

  5. New Business
    1. Report on Monticello. Weber reported it was a scholarly affair; number of events ran concurrently; difficult to find venues. Bourne said it was basically a convention; transportation was a real problem; locals were not informed regarding the event. Weber said it was the largest gathering of Native American that she has seen.
      -Fisher stated the booth location was good; great interest in our booth; able to develop a mailing list from people that signed up for our drawing. Kubick provided a written report (attached).
    2. Lepley reported that the next quarterly State Commission meeting will be May 27th in Missoula. It will be in conjunction with the Confluence of Culture Symposium. Weber provided information on the Symposium.
    3. Doerk reported that the Fort Benton committee is starting planning effort for their community events. Lepley is Chair of the committee.

    Meeting adjourned at 8:45 p.m.

    Next meeting is February 24, 3004, Civic Center, Great Falls. Submitted by Jerry Sepich




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