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Upper Missouri Lewis & Clark Bicentennial Commission Meeting Minutes
Civic Center, Great Falls, Montana
May 16, 2003

Note: Special meeting at 6:00 p.m. held regarding corridor signage, facilitated by Mike England. A list of participants attached. Mike will provide "to do" list from meeting.

Meeting called to order by Chairman Kubick at 7:50 p.m. Members present: Kubick, Stensland, Shield, England, Doerk, Goldhahn, Parchen. Abset: Roehm, Fisher. Others present: Sepich.

  1. Minutes. Motion made by Doerk, seconded by Stensland, to approve April 28, 2003 minutes. Approved 7-0.

  2. Treasurerís Report (attached). England reported a balance of $6,047.10. Doerk made motion, seconded by Shield, to accept report. Approved 7-0.

  3. Status Report
    1. National - no report
    2. State:
      1. Kubick provided copy of email to state office regarding request from Travel Montana. Blackwood was upset with the reply.
      2. Doerk attended Signature Event Tourism and Museum committee meeting and received a form regarding potential funding sources. Signature Event is looking for funding for specific projects/programs. He indicated the Federal government and State have no money. He stated that $10,000 needed for detailed training of guides, no funding identified. He feels what is being planned may be "pie in the sky". If this is the case, the Signature Event may not be as planned. Committees can not be expected to raise funds.
      3. Commission members expressed a concern regarding the Legacy campaign. Doerk stated that there are "fall-back" provisions for most events. The Event Committee will discuss this at a meeting on May 22. Parchen expressed a concern that a large amount of money is being spent for the legacy project in the Capitol. Goldhahn said that Capitol tours are being cut back and a fee may be implemented.

  4. Old Business
    1. Signed conflict of interest have all been submitted.
    2. Kubick requested the Commission set a funding level for our government entities. He also stated that we can use any additional money for signage or signature event. Motion made by Doerk, seconded by Goldhahn, to request $3,000 from Choteau and Cascade counties and $3,000 "in-kind" from the City.
    3. Kubick would still like to meet with the Counties and City officials. Possible to move it to July or mid-June before our next meeting. Stensland and Kubick will check possible dates with the counties; Sepich will check City Commission.

  5. New Business
    1. Kubick expressed pleasure with movement (earlier meeting) on the corridor signage project. Next meeting will be June 23, at 6:00 p.m.
    2. Kubick presented letter from Morris Murdock Travel regarding their river tours. Commission members stated concern with our promotion of such products/services.
    3. England suggested that there should be a weekly column in the Tribune regarding Lewis & Clark activities in the area. Kubick said the Signature Event has hired an advertising/marketing firm. Local marketing will be the initial focus.

    1. Shield reported on meeting with Galt-MDT. He said MDT is receptive to signage at Manchester and Ulm weight stations. Galt expressed a concern that the sites are not manned and have been subjected to problems in the past. Parchen stated that these sites are visible.
    2. Doerk expressed gratitude to John and Mary England, Portage Route Chapter and Kubick for their hospitality at the signage meeting.
    3. Parchen expressed thanks to Mike England for facilitating the signage meeting.

    Meeting adjourned at 9:00 p.m. Next meeting will be June 23rd in Great Falls

    Respectfully Submitted by Jerry Sepich.




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